Intake Specialist

INTAKE SPECIALIST

Department:
Community Corrections
FLSA Status:
Non-Exempt

Classification/Level: A3
Date: 02/2023

Under the direction of the Senior Intake Case Manager, the Intake Specialist conducts screenings on referred defendants, meets with, and explains all rules and conditions of supervision and completes an Indiana Risk Assessment System (IRAS) Interview for all new participants, and assists in other operations of the Intake Division as needed. This position is covered as defined by The Board of Commissioners of the County of Allen Employee Handbook.

• Represents Allen County Community Corrections (ACCC) at the Allen County Superior and Circuit Court on a daily basis and files Home Detention Screening Reports in Felony Court.
• Conducts and/or oversees screening for defendants in the Allen County Jail who are currently incarcerated and awaiting sentencing.
• Reviews with the defendants all guidelines, rules, and regulations of the home detention program, ensuring paperwork is complete and signed.
• Determines location and persons the defendant wishes to reside with, contacting and scheduling a screening to review the guidelines, rules, and regulations of the home detention program prior to the defendant’s release from incarceration.
• Oversees or conducts group screenings for all defendants not incarcerated and persons wishing to reside with an incarcerated defendant. Ensures defendant and other persons in the household complete and sign all required paperwork.
• Prepares a file for each defendant, ensuring all information is accurate and all pertinent forms are included. Distributes the home detention guidelines, rules and regulations answering any questions.
• Completes an IRAS with each new participant within seven days of Intake in accordance with the standards and training set forth by the Indiana Office of Court Services.
• Assist with status paperwork for suspended cases to the appropriate agencies, advising the participant completed intake as ordered or failed to show for a scheduled intake.
• Acts as a liaison between ACCC and numerous courts, attorneys, and other officials, bringing concerns and questions to relevant staff members.
• Performs all other duties as assigned, including overtime as required.
• Reviews all requests from participants to leave their residence or ACCC Residential Services Facility for approval or denial, using established pass guidelines. Contacts participants on a daily basis to notify if a request has been denied or approved and if approved the participant is given the exact times they are permitted to be away from their residence or ACCC Residential Services Facility along with any other special instructions.
• Investigates all pass and weekly schedule verifications received along with the electronic monitoring printout to ensure compliance and to verify the participant’s whereabouts are known during the entire time they were away from their residence or the ACCC Residential Services Facility; writes violation as needed for noncompliance and forward to the assigned case manager for disciplinary actions.
• Documents all pass requests, pass verification and schedule verification into the case management software (SRS) so that appropriate reports may be processed and the participant’s whereabouts can be tracked and verified in the future. Documents pass, schedule and job search information into the assigned database daily so that other staff has the pertinent information regarding the participant’s whereabouts to ensure participant compliance.
• Receives, organizes, and reviews all participant requests to be away from their residence as outlined in the Performance Pass Program. Staff pass with appropriate case manager or supervisor once a determination has been made for final approval or in cases where the requested location does not comply with stated guidelines. Notifies participant of approval or denial, enters pass request and verification, reviews verification and electronic monitoring printout for violations, writes any participant violations for non‑compliance and forwards to assigned case manager.
• Returns phone calls to participants requesting information,…