Specialty Courts Programs Coordinator; Grants & Data)

Allen County

Job Description

SPECIALTY COURTS COORDINATOR

Department:
Superior Court – Family Relations Division FLSA Status:
Non-exempt

Classification/Level: A5 Date: 10/2026

Under the direction of the Judge of the Allen Superior Court Family Division, the Specialty Courts Coordinator oversees the daily operations of 3 problem-solving courts within the Allen Superior Court Family Division, including Family Recovery Court, Domestic Violence Court and Therapeutic Treatment Court. The Specialty Courts Coordinator directs the planning and organization of events, meetings and trainings, performs case flow coordination, coordinates community relations and presentations, directs quality assurance of programs, coordinates services, and assists outside evaluator with data collection.

The Specialty Courts Coordinator convenes and chairs all policy development and team meetings, oversees the eligibility screening process, record keeping, statistical reporting, program material development, operational program development, grant writing, and grant management in coordination with court administration. In cooperation with social workers, oversees case coordination of all Family Recovery Court, Domestic Violence Court and Therapeutic Treatment Court participants, and assists in gathering and distributing weekly progress information to all Family Recovery Court, Domestic Violence Court and Therapeutic Treatment Court team members.

This position is covered under the Superior Court Employee Handbook. This is an employee-at-will position.

ESSENTIAL FUNCTIONS
:

• Maintains accurate and timely records and documentation for the program, oversees fiscal and contractual commitments, facilitates communication between team members and partner agencies, ensures policy and procedures are followed, oversees collection of performance and outcome data, schedules court sessions, and conducts new hire orientations.
• Performs assessments on potential participants to determine eligibility.
• Maintains data and documentation in Quest. Inputs new participants, including, but not limited to, closing out graduates and terminations, uploading time stamped documentation, completing court orders and maintaining personnel files on all team members.
• Ensures the program and documents are incompliance with Indiana Supreme Court guidelines.
• Communicates with Judicial officers, staff members, service providers, external agencies and the Indiana Supreme Court.
• Responsible for grant writing and grant applications, reports quarterly to grant resources, conducts purchasing, ensures all supplies are readily available to judicial officer, staff, and participants.
• Performs data quality assurance, in compliance with the Indiana Supreme Court to ensure certification renewal.
• Schedules and plans events, including but not limited to, staff workshops, participant graduations, hearing dates and training.
• Leads periodic program recertification review, complies with necessary complying data and documentation.
• Performs functions of the court service representative as needed.
• Responsible for generating Quarterly Reports as required by the Family Recovery Court, Family Domestic Violence Court and Therapeutic Treatment Court programs.
• Performs other duties as assigned, including overtime as required.

REQUIREMENTS:

• Bachelor’s Degree in Criminal Justice or Human Services and three years experience in civil, criminal justice or human services.
• Master’s Degree preferred. Advance knowledge/education in the field of mental health/substance abuse treatment preferred.
• Valid license to perform substance abuse assessments is preferred.

• Ability to communicate effectively both verbally and in writing with superiors, subordinates, other organizations, attorneys and the general public…