Accounts Payable Specialist
Listed on 2026-10-23
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Accounting
Accounts Payable Clerk, Accounting & Finance, Accounting Assistant
Accounts Payable Specialist
The Accounts Payable Specialist will be responsible for the full-cycle accounts payable process, including invoice processing, vendor maintenance, payment execution, account reconciliations, and supporting month-end close activities. The ideal candidate thrives in a fast-paced logistics environment and can manage competing priorities while maintaining a high level of accuracy.
Process high-volume vendor invoices accurately and timely.
Perform three-way matching of invoices, purchase orders, and receiving documentation.
Review and verify freight, transportation, fuel, maintenance, and operational expenses.
Prepare weekly check runs, ACH payments, and wire transfers.
Research and resolve invoice discrepancies, vendor questions, and payment issues.
Reconcile vendor statements and investigate outstanding balances.
Establish and maintain vendor records, including W-9 documentation.
Monitor AP aging and assist with cash flow planning.
Support month-end close by preparing accruals and account reconciliations.
Ensure compliance with company policies and internal controls.
Assist with annual audits and provide requested AP documentation.
Partner with operations, dispatch, and management teams to resolve billing and expense-related issues.
Identify opportunities to improve AP processes and efficiencies.
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