Senior Executive Assistant

Title: Senior Executive Assistant

Employee Classification: Senior Executive Assistant

Campus: University of North Texas - Health Science Center

Division: HSC-Provost & Exec VP

Sub Division-Department: HSC-Texas Coll of Osteopathic Med

Department: HSC-Office of the Dean-TCOM-300600

Job Location: Fort Worth

Salary: $70,000.000

FTE: 1.000000

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities.

We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values System.edu.

Named a top-tier medical school for primary care by U.S. News & World Report, TCOM is a leader in training physicians skilled in comprehensive primary care and rural medicine. Over 60 percent of TCOM's graduates practice primary care medicine, helping reduce the shortage of physicians in our Texas communities. Many others successfully practice in specialty careers ranging from aerospace medicine to cardiovascular surgery.

The Office of the Dean TCOM at the University of North Texas Health Science Center is seeking to hire a Senior Executive Assistant to join our team. The Senior Executive Assistant will support the TCOM Dean and the Senior Academic and Business Director. Provide high-level administrative support to assigned executives via complex calendaring, travel coordination, conducting research, preparing financial reports, handling information requests, and performing administrative functions such as preparing correspondence, presentations and reports, receiving visitors and planning events, arranging conference calls, and scheduling meetings.

Bachelor's degree and three (3) years of related experience; or any equivalent combination of education and experience.

• Advanced MS Office skills.
• Knowledge of accounting/budgeting procedures.
• Demonstrated ability to effectively communicate verbally and in writing at an exemplary level
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.

• Master's degree in business related field.
• 5 years of administrative and financial/budget management, ePAR, ePRO, Coupa, EMS Online Scheduling. Proven expertise with providing
• High Profile / Executive Level / Self-Directed Administrative Support.

• Complex calendaring, scheduling and travel on behalf of assigned executives while also serving as the gatekeeper for them to ensure appropriate time blocked for college administrative and leadership tasks.
• Event planning and management: prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
• Prepare presentations, correspondence, data collection and reporting on behalf of the executives.
• Initiate, monitor, track, and report on multiple contracts within college academic and clinical operations. Route contracts and agreements for review, submit for payment and reconciliation payments monthly.
• Greet visitors and determine whether they should be given access to specific individuals.
• Budget preparation and management: creates and submits Dean's Office budget each year, tracks actuals to budget and monitors balances, orders supplies and equipment.
• Read and analyze incoming memos,…