Administrative Assistant III – Grants and Development

Administrative Assistant III – Grants & Devolpment

Position Type:
Supporting - Administrative Associates / Administrative Assistant

Date Posted: 12/18/2025

Location:

District Service Center

Closing Date: 01/15/2026

Provides a full range of administrative, secretarial, and clerical support; assists in preparing reports, work orders, and letters, enters digital information including fiscal information.

• Compile and generate reports, statistics, timelines, tables, graphs, correspondence, and presentations.
• Answer incoming calls from employees, community members, and others; provide general information, and refer callers as appropriate to other staff or other District personnel.
• Arrange and coordinate meetings and conferences; maintain calendar of meetings and prepare follow‑up materials.
• Prepare periodic reports regarding related program activities.
• Prepare and maintain forms and records including personnel and payroll information.
• Operate all office equipment (e.g., computers, printers, copy machines).
• Maintain office files in a systematic and confidential manner.

• Maintain a system for receiving and tracking invoices.
• Order and maintain supplies for the department.
• Enter Purchase Orders/Requisition s and Work Orders including travel.
• Maintain and reconcile budget expenditures.
• Maintain and reconcile payroll for department.

• All Fort Worth ISD employees must maintain a commitment to the District’s mission, vision, and strategic goals.
• Exhibit high professionalism, standards of conduct and work ethic.
• Demonstrate high‑quality customer service; build rapport/relationship with the consumer.
• Demonstrate cultural competence in interactions with others; be respectful of co‑workers; communicate and act as a team player; promote teamwork; respond and act appropriately in confrontational situations.

• Perform all job‑related duties as assigned and in accordance with the Board rules, policies and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.

• Knowledge of office procedures and of spelling, grammar, punctuation, and arithmetic.
• Knowledge of records administration and maintenance techniques and procedures.
• Knowledge of using software in a school administration environment, including MUNIS, KRONOS, and Smart Find.
• Skill at the intermediate level, working with Google Suite and Microsoft Office 365, especially Outlook, PowerPoint, Word, and MS Teams.
• Skill in performing mathematical calculations with accuracy and data entry with minimal errors.
• Skill in actively looking for ways to help people.
• Skill in interpersonal relationships, including using tact, patience, and courtesy.
• Ability to accurately prepare and maintain records, files, and reports.
• Ability to process and handle confidential information with discretion.
• Ability to organize and coordinate work, including maintaining attention to details and quality, and prioritize work while meeting multiple deadlines.
• Ability to use software to create spreadsheets, databases, and do word processing.
• Ability to communicate effectively, both oral and written forms.
• Ability to engage in self‑evaluation with regard to performance and professional growth.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

• Travel to school district buildings and professional meetings as required.

• Tools/Equipment Used: Standard office equipment, including computer and peripherals.
• Posture: Prolonged sitting; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.
• Motion: Frequent repetitive hand motions; including keyboarding and use of mouse; occasional reaching.
• Lifting: Occasional light lifting and carrying (less than 15 pounds).
• Environment: Works in an office setting; may require occasional irregular and/or prolonged hours.
• Attendance: Regular and punctual attendance at the worksite is required for this position.
• Mental Demands: Maintains emotional control under stress; works with frequent interruptions.

• Education: Accredited High School diploma, GED, or Texas Certificate of High School Equivalency.
• Certification/License: None.
• Experience: 3 years’ office experience performing detailed work.
• Language: Bilingual (English/Spanish) preferred in some settings.

This document is intended to describe the general nature and level of work being performed by people assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.