Administrative Assistant

Overview

The Administrative Coordinator will handle day-to-day office operations, scheduling, communication, and project support. This is a crucial role — you’ll keep the company running smoothly behind the scenes, support our crews, and help ensure clients receive the exceptional experience Bell Tower Restorations is known for. This position is ideal for someone who loves structure, helping people, solving problems, and keeping everything organized.

• Office & Project Support
  • Manage phones, emails, and general communication with clients, vendors, and internal teams
  • Schedule job walkthroughs, estimates, crew assignments, inspections, and follow-ups
  • Organize project files, contracts, warranties, invoices, and work orders
  • Track project timelines and keep leadership informed of status updates
  • Assist with ordering materials and coordinating deliveries
  • Create and maintain job folders, digital and physical
• Financial & Administrative Tasks
  • Prepare invoices, collect payments, and track expenses
  • Support bookkeeping tasks (basic Quick Books experience is a plus)
  • Log receipts, reconcile transactions, and maintain accurate records
  • Assist with payroll processing or time tracking
• Client & Team Communication
  • Serve as the main point of contact for clients needing updates or assistance
  • Provide warm, professional communication that reflects our family values
  • Coordinate with restoration crews for daily needs and updates

• Strong organizational skills and attention to detail
• Excellent communication skills (friendly, clear, professional)
• Experience with admin, office management, or project coordination
• Ability to multitask and stay calm under pressure
• Comfortable with technology (email, spreadsheets, Quick Books, CRMs)
• Self-starter who takes initiative and solves problems independently
• Trustworthy, reliable, and aligned with our values of integrity and hard work

Compensation: $20,000 yearly