Executive Assistant​/Office Manager

Job Description

The Executive Assistant/Office Manager plays a critical role in supporting firm leadership and managing front-office operations. This position is ideal for a detail‑oriented, service‑mindful professional who thrives in a people‑focused environment, can handle administrative priorities with confidence and enjoys creating a smooth, welcoming experience for both clients and staff.

• Manage calendars, coordinate meetings and prioritize scheduling needs for firm leadership
• Oversee email management, including drafting responses, routing messages and following up as needed
• Prepare and format correspondence, memos, reports and internal documents
• Coordinate travel arrangements (flights, hotels, rental cars, itineraries) and related logistics
• Provide general administrative support to staff as needed

• Maintain a warm, welcoming front‑office experience for clients and visitors
• Manage office supplies, vendor relationships and ordering to ensure uninterrupted operations
• Receive and distribute packages, mail and deliveries; coordinate outgoing shipments
• Maintain office organization, conference room scheduling and general professional appearance
• Assist with onboarding support, office procedures and process documentation
• Coordinate facility‑related requests and troubleshoot office‑related issues

• Perform accurate data entry into firm systems, spreadsheets and internal trackers
• Prepare invoices and supporting documentation for review and processing
• Assist with time entry tracking, billing‑related follow‑up and light accounting/admin support
• Maintain confidential records and ensure accuracy in documentation

• Support special projects and various administrative tasks as assigned
• Help plan internal events, team meetings and client‑related office coordination
• Maintain discretion with sensitive and confidential information