Sr. Administrative Assistant - Administration

Sr. Administrative Assistant – Administration at City of Fort Worth

Hourly: $26.38 - $34.30/hr | Annual: $54,879-$71,343

Tuesday, January 13, 2026

Monday – Friday, 8am – 5pm (100% in office). Weekend and after‑hour work may be required.

• 11 Paid Holidays
• Medical, Dental, Vision
• Paid Time Off
• Pension Plan
• Professional Development Opportunities

The Senior Administrative Assistant supports the leadership team of the Field Operations Division, managing budgetary tasks, human resources activities, and special projects to ensure smooth department operations. This role requires a proactive, detail‑oriented team player capable of adapting quickly to changing conditions.

• Bachelor’s degree with major coursework in public administration, business administration, human resources, or related field.
• Three (3) years of increasing responsibility in administrative and fiscal budget management.
• One (1) year in a supervisory or lead capacity.

• Bilingual skills.
• Five (5) years of advanced administrative and fiscal experience.
• Two (2) years’ experience with Questica or similar budgeting software.
• Strong organization, time management, attention to detail, follow‑through, and interpersonal skills.
• Clear oral and written communication.
• Strong computer skills; proficient in Microsoft Word and Excel.
• Experience in research, problem solving, event planning, and process improvement.

• Prioritize and assign daily team tasks, ensuring operational goals are met.
• HR & Payroll:
  Lead recruitment, onboarding, and payroll training; oversee bi‑weekly payroll corrections.
• Office & Records:
  Maintain organized work spaces and confidential records; ensure compliance with regulatory standards.
• Budget & Purchasing:
  Assist division budgeting and financial plan presentation; recommend adjustments and handle P‑card reconciliations.
• Programs & Training:
  Coordinate programs from planning to execution; facilitate training and team‑building sessions; arrange conference travel.
• Job Fairs:
  Plan and execute department and organization‑wide events, managing space setup and materials.
• Support & Systems:
  Coach managers on performance issues; streamline workflows with Questica and advanced Excel; deliver exceptional customer service.
• Other Duties as Assigned:
  Support high‑level administrative tasks and special projects as needed.

Typical duties involve touching, talking, hearing, seeing, grasping, standing, stooping, kneeling, crouching, reaching, walking, repetitive motions, climbing, and balancing. Sedentary work may require lifting up to 10 pounds occasionally or frequently.

The City of Fort Worth is an Equal Employment Opportunity employer and commits to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made for qualified individuals with disabilities. Candidates must pass pre‑employment checks (background, drug screen, education verification, etc.). Employees are paid by direct deposit only.