Executive Assistant/Office Manager
Job in
Fort Worth, Tarrant County, Texas, 76102, USA
Listed on 2026-01-05
Listing for:
MESCH, PLLC
Full Time
position Listed on 2026-01-05
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin -
Business
Office Administrator/ Coordinator
Job Description & How to Apply Below
Executive Assistant/Office Manager
MESCH, PLLC is seeking an Executive Assistant/Office Manager to support firm leadership and manage front‑office operations. This role requires a detail‑oriented, service‑mindful professional who thrives in a people‑focused environment, handles administrative priorities with confidence, and creates a smooth, welcoming experience for clients and staff.
Key ResponsibilitiesExecutive & Administrative Support
- Manage calendars, coordinate meetings and prioritize scheduling needs for firm leadership
- Oversee email management, including drafting responses, routing messages and following up as needed
- Prepare and format correspondence, memos, reports and internal documents
- Coordinate travel arrangements (flights, hotels, rental cars, itineraries) and related logistics
- Provide general administrative support to staff as needed
- Maintain a warm, welcoming front‑office experience for clients and visitors
- Manage office supplies, vendor relationships and ordering to ensure uninterrupted operations
- Receive and distribute packages, mail and deliveries; coordinate outgoing shipments
- Maintain office organization, conference room scheduling and general professional appearance
- Assist with onboarding support, office procedures and process documentation
- Coordinate facility‑related requests and troubleshoot office‑related issues
- Perform accurate data entry into firm systems, spreadsheets and internal trackers
- Prepare invoices and supporting documentation for review and processing
- Assist with time entry tracking, billing‑related follow‑up and light accounting/admin support
- Maintain confidential records and ensure accuracy in documentation
- Support special projects and various administrative tasks as assigned
- Help plan internal events, team meetings and client‑related office coordination
- Maintain discretion with sensitive and confidential information
- Entry level
- Full‑time
- Administrative
- Business Consulting and Services
- Consumer Services
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