Executive Assistant

Job Overview

Under the direction of the Executive Vice President(s), the Executive Assistant serves as a trusted partner providing high‑level administrative, operational, and strategic support. The role requires sound judgment, discretion, and the ability to manage complex priorities in a fast‑paced executive environment.

• Provide confidential executive support, exercising sound judgment and independent decision‑making.
• Act as a trusted partner, anticipating needs and managing priorities to enable executive effectiveness.
• Manage complex calendars, scheduling meetings and commitments while balancing competing priorities.
• Serve as a gatekeeper for communications, screening inquiries and independently resolving issues when appropriate.
• Draft, edit, and review correspondence, reports, presentations, and briefing materials with accuracy and professionalism.
• Coordinate meetings, briefings, and events, including agendas, materials, logistics, and follow‑up on action items.
• Plan and coordinate domestic and international travel, ensuring accuracy and policy compliance.
• Utilize enterprise systems and collaboration tools (Microsoft 365, Teams, SharePoint, SAP Concur, Oracle platforms, etc.) to streamline workflows and improve efficiency.
• Maintain organized digital and physical records in accordance with records management and confidentiality requirements.
• Support budget tracking, expense reconciliation, procurement requests, and Travel Card transactions with proper documentation and compliance.
• Build and maintain effective working relationships with internal leaders, external stakeholders, and community partners, representing the executive office with professionalism.
• May provide functional guidance or coordination to administrative staff and perform related duties in support of executive and organizational priorities.

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• Four (4) or more years of experience providing high‑level executive support in a complex organization.
• Demonstrated ability to support senior leaders with discretion, professionalism, and independent judgment.
• Advanced proficiency with modern office technology and collaboration platforms.
• Possession of a valid Class C driver’s license, if required by assignment.

• Strong understanding of executive office protocols, confidentiality, and professional communication standards.
• Ability to anticipate executive needs and proactively manage priorities in a dynamic environment.
• Advanced proficiency with Microsoft 365 applications.
• Experience working with enterprise systems such as SAP Concur and Oracle platforms.
• Excellent written and verbal communication skills at all organizational levels.
• High level of emotional intelligence, discretion, and executive presence.
• Strong organizational and time‑management skills with attention to detail and accuracy.
• Ability to adapt quickly to changing priorities while maintaining composure and professionalism.
• Ability to establish and maintain effective working relationships across diverse stakeholders.

Dallas Fort Worth International Airport (DFW) is one of the most successful airports in the world. Our success is driven by the diverse talents of our 2,100+ employees who champion our mission to provide an exceptional airport experience and connect our community to the world. We are hiring the best talent to reimagine what an airport can be. Bring your talents to DFW – live and work with purpose.