Alumni Relations Assistant

Job Title Alumni Relations Assistant Position Summary

The Alumni Relations Assistant will support the department's mission to engage and connect alumni with the University through communications, events, and outreach initiatives.

This role offers hands-on experience in writing, social media, event planning, and student leadership development. The ideal candidate is a motivated student with strong communication skills and a passion for building community.

Essential Duties and Responsibilities

* Brainstorm and write articles for the monthly alumni newsletter covering alumni events and campus events.

* Create engaging content for the Alumni Relations Facebook and Instagram pages.

* Maintain and track alumni merchandise inventory with monthly inventory checks.

* Serve as front desk support for the Office of Alumni Relations, including answering phones, running errands, and assisting with inventory.

* Assist alumni and donors via phone, email, and in person with professionalism and courtesy.

* Create and maintain a positive and welcoming atmosphere for all alumni and donors.

* Assist with event preparations including carrying event supplies, posting printed and digital promotions, entering RSVPs, etc.

* Prepare materials and provide on-site support for alumni and advancement events such as:

* Grad Toast

* Medal of Honor Dinner

* Alumni Weekend

* Rams at the Rodeo

* Rams at the Rangers

* Other campus and community events

* Complete event-related tasks including nametag preparation, supply gathering, table setup, registrant check-in, and participant support.

* Attend events during the week and occasionally on evenings and weekends.

* Maintain organized and tidy lobby, offices, and storage areas.

* Participate in mandatory assistant training and ongoing staff development.

* Attend regular meetings to stay informed about schedules, updates, and events.

Education, Certifications and/or Licenses

Must maintain a GPA of 2.5 or higher to be considered for the position

Experience

Freshman or higher classification at the time of official start date.

Knowledge, Skills & Abilities

* Strong written and verbal communication skills

* Ability to write and edit promotional material for alumni newsletters, social media accounts, events, and program postings

* Ability to create rapport with alumni and donors through conversation

* Familiarity with social media platforms (Facebook, Instagram)

* Detail-oriented with strong organizational and time management skills

* Ability to accurately enter information into Excel documents

* Professional demeanor and commitment to quality customer service

* Ability to work independently and collaboratively

* Ability to learn how to use the alumni database and enter information

* Willingness to learn and retain information about alumni, advancement, and Texas Wesleyan University

* Event planning and coordination skills

* Dependability and flexibility for evening/weekend event support

Posting Detail Information

Posting Number Posting Open Date 12/08/2025 Open Until Filled Yes Posting Close Date Special Instructions to Applicants