Executive Assistant - Business and Finance

Position Type:

Supporting - Administrative Associates/Administrative Assistant

Date Posted:

12/18/2025

Location:

District Service Center

Closing Date:

01/15/2026

 Additional Information:
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Executive Assistant - Business and Finance

Reports to:

Chief Financial Officer

PC#: 22630

Pay Grade: 706

Salary Range: $51,624 - $62,197

Duty Days: 239

FLSA Status:
Non-Exempt

Position Purpose

Provides a full range of administrative, secretarial, and clerical support to the Lead Executive Director; composes letters, memos, and board agenda items; prepares reports, work orders, and enters digital information which may include fiscal information or payroll. May coordinate and/or respond to open records requests and grievance filings. Delivers high level customer service over the phone and in person, while maintaining confidentiality.

ESSENTIAL JOB FUNCTIONS

Records, Reports & Correspondence

* Composes letters, memos and board agenda items.

* Compiles and generates reports, statistics, timelines, tables, graphs, correspondence, and presentations; prepares periodic reports regarding related division activities.

* Arranges and coordinates in-person and virtual meetings and conferences; maintains calendar of meetings and prepares follow-up materials.

* Prepares and maintains forms and records including personnel and payroll information.

* Maintains office files in a systematic and confidential manner.

* Monitors and processes time records including leave requests and reports. Compiles information and submits to central office according to established procedures and deadlines.

* Compiles, maintains, and files all reports, records, and other documents as required. Maintains division records according to established procedures.

* Acts on open records requests and grievance filings by distributing to the appropriate department, following up on the request, and submitting to the legal department by due date.

Reception & Phones

* Provides high level customer service and maintains confidentiality when answering incoming calls from employees, community members, government officials, parents, administrators and others.

* Exercises active listening skills, attentive to details in order to address and diffuse difficult situations with the caller.

* Exercises good judgment in assessing when a call needs to be escalated to a higher level.

* Takes reliable messages, and refers callers, as appropriate, to other staff or other District personnel.

* Schedules meetings and appointments and maintains calendar for Lead Executive Director.

Accounting & Inventory

* Assists with division budget preparation and maintains accurate records of expenditures. Prepares and processes purchase orders and receives, stores, and issues supplies and equipment.

* Prepares and processes division payroll submissions in a timely manner; acts as liaison for the division with regard to division payroll issues.

* Maintains inventory of fixed assets, equipment, and supplies.

Other

* Assists with planning, preparation, and setup of staff meetings and division activities.

* Sorts, distributes, or delivers mail and other documents.

* Assists with setting up computer to connect with audio visual equipment for presentations.

Safety

* Performs preventive maintenance on tools and equipment and ensures equipment is in safe operating condition.

* Follows established safety procedures and techniques to perform job duties including lifting and climbing; operates tools and equipment according to established safety procedures.

* Corrects unsafe conditions in work area and promptly reports any conditions that are not immediately correctable to supervisor.

Supervisory Responsibilities

* Monitors the work of division secretaries and clerical aides.

Personal Work Relationships

* All Fort Worth ISD employees must maintain a commitment to the District's mission, vision, and strategic goals.

* Exhibits high professionalism, standards of conduct and work ethic.

* Demonstrates high quality customer service; builds rapport/relationship with the consumer.

* Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork. Responds and acts appropriately in confrontational situations.

Other Duties as Assigned

* Performs all job-related duties as assigned and in accordance to the Board rules, policies and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.

Knowledge, Skills & Abilities

* Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

* Knowledge of multicultural diversity issues in the work place.

* Knowledge of records administration and maintenance techniques and procedures.

* Knowledge of budget control methods, policies, and procedures.

* Skill in interpersonal relationships, including using tact, patience, and courtesy.

* Skill in active listening; taking time to understand the…