Administrative Support​/Clerical: Campus Grades 701 Pool

Position Type

Supporting - Administrative Associates/ Campus Administrative Associate

11/12/2025

To Be Determined

Open Until Filled

• Accredited High School diploma, GED, or Texas Certificate of High School Equivalency.

• None.

• Pay Grade 701 – 1 year clerical or secretarial experience including receiving visitors via multi-function phone system and/or in-person, giving instructions, and maintaining confidentiality of files and records; 2 years preferred.
• Pay Grade 702 – 1 year office experience including receiving customer visits/calls, typing correspondence and/or data entry, working with financial or other numbers, and maintaining confidentiality.
• Pay Grade 703 – 2 years office experience performing detailed work that included the use of arithmetic, research, or other functions; payroll; correspondence; meeting planning; working with financial or other numbers, and maintaining confidentiality collaborating with staff and other departments.
• Pay Grade 704 – 3 years office experience such as receptionist, receiving visitors via telephone and/or in person, giving instructions, maintaining confidentiality of files and records, clerical or secretarial experience, plus data entry/search skills with FRONTLINE.

• Bilingual (English/Spanish) working proficiency preferred in some settings.

• Pay Grade 701 – Serves as receptionist for administrative offices. Responds to inquiries from staff, students, parents, and the public; provides requested information and/or referral to the appropriate parties; directs visitors.
• Pay Grade 702 – Provides a full range of administrative, secretarial, and clerical support; assists in preparing reports, work orders, and letters, enters digital information including fiscal information.
• Pay Grade 703 – Provides a full range of administrative, secretarial, and clerical support; assists in preparing reports, work orders, and letters; enters digital information including fiscal information. Coordinates work and priorities among other secretarial and clerical staff.
• Pay Grade 704 – Provides a full range of administrative, secretarial, and clerical support; assists in preparing reports, work orders, and letters, enters digital information including fiscal information.

• Pay Grade 701
  • Greets all visitors to the building (including parents, students, substitutes, vendors, and others), determines nature of business, and responds to their inquiries.
  • Sets the tone for a welcoming and hospitable environment through demeanor, professional appearance, and verbal and non-verbal communication.
  • Directs visitors to appropriate personnel in accordance with District policies and procedures regarding building security.
  • Maintains visitor log, issues visitor passes when appropriate, contacts appropriate District staff to escort or guide visitors to approved workplaces.
  • Ensures reception desk coverage and ease of access for building entrance as scheduled.
  • Operates a comprehensive, multi-line telephone console to receive incoming calls; provides necessary information or refers callers to appropriate staff members.
  • Takes accurate messages when needed and promptly distributes messages to the appropriate staff member.
  • Responds to emergency calls and notifies appropriate parties to address immediate safety and/or security issues.
  • Receives deliveries and disseminates materials and information to the appropriate parties.
  • Maintains printed media to provide visitors with general information including District events.
  • Prepares memos, correspondence, reports, and other documents as needed.
  • Compiles, maintains, and files all reports, records, and other documents as required.
  • Assembles packets, brochures, mail-outs, and other materials as needed.
  • Assists with sorting and disseminating incoming and outgoing mail.
  • Assists other departments with special projects as needed.
  • Maintains confidentiality.
• Pay Grade 702
  • Compiles and generates reports, statistics, timelines, tables, graphs, correspondence, and presentations.
  • Answers incoming calls from employees, community members, and others, and provides…