Administrative Assistant - Maintenance

Administrative Assistant I - Maintenance at Fort Worth ISD

Reports to: Executive Director - Operations

PC#: 12302

Pay Grade: 702

Salary Range: $31,548 - $38,011

Duty Days: 239

FLSA Status: Non-Exempt

Provides full range of administrative and clerical support in order to process and maintain the maintenance and custodial payroll for approximately 900 employees.

• Assists with monitoring and processing time records including leave requests and reports, compiles information and submits to central office according to established procedures and deadlines.
• Assists with time records; calculates hours and extra duty hours for pay.
• Assists in preparing forms and maintaining records including personnel and payroll data.
• Assists with maintaining employee absence records and verifies/calculates effect of pay.
• Assists with ensuring time clock functionality and communicates with District personnel.
• Assists with preparation and instruction for payroll meetings.
• Maintains office files in a systematic and confidential manner.
• Compiles, maintains, and files all reports, records, and other documents as required; maintains departmental records according to established procedures.
• Compiles and generates reports, statistics, timelines, tables, graphs, correspondence, and presentations; prepares periodic reports regarding related departmental activities.
• Answers incoming calls from employees, community members, and others, and provides general information; takes reliable messages, and refers callers, as appropriate, to other staff or other District personnel.
• Discusses problems, questions, and department information with department and District staff related to transportation, concerning time, attendance, and time clock usage.
• Assists with preparing and processing departmental payroll submissions in a timely manner.
• Acts as liaison for the department with regard to payroll issues in absence of administrative associate III.
• Sorts, distributes, delivers, and picks-up mail and other documents.
• Assists with archiving documentation and upkeep of storage room.
• Performs all job‑related duties as assigned and in accordance to the Board rules, policies and regulations.

• Knowledge of office procedures, spelling, grammar, punctuation, and arithmetic.
• Knowledge of records administration and maintenance techniques and procedures.
• Knowledge of inventory control principles and methods.
• Knowledge of using MUNIS software in a school administration environment.
• Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary.
• Skill in data entry with minimal errors.
• Skill at the intermediate level, working with Focus, Microsoft Office 365, especially Outlook, PowerPoint, Word, and Excel.
• Skill in performing mathematical calculations with accuracy.
• Skill in editing documents for correct grammar.
• Skill in actively looking for ways to help people.
• Skill in completing assignments accurately and with attention to detail.
• Skill in interpersonal relationships, including using tact, patience, and courtesy.
• Skill in keyboarding, 10-key numerical data entry, and file maintenance with minimal errors.
• Ability to accurately prepare and maintain records, files, and reports.
• Ability to maintain records of materials, supplies, time, and work performed.
• Ability to analyze, organize and prioritize work while meeting multiple deadlines.
• Ability to process and handle confidential information with discretion.
• Ability to review work for accuracy.
• Ability to use software to create spreadsheets, databases, and do word processing.
• Ability to organize and coordinate work, including maintaining attention to details and quality.
• Ability to communicate effectively, both oral and written forms.
• Ability to engage in self‑evaluation with regard to performance and professional growth.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

• Travels to school district buildings and professional meetings as required.

• Tools/Equipment Used:
  Standard office equipment, including computer and peripherals.
• Posture:
  Prolonged…