Development Associate

Overview

Summary The Development Associate provides administrative, operational, and data support to the Chief Development Officer (CDO) and Development Team and serves as primary liaison to the Development Committee. This highly collaborative role requires strong organization, accuracy, discretion, and the ability to manage multiple priorities in a fast-paced, mission-driven environment. The Development Associate stewards donor data, schedules, reports, and communications, maintains confidentiality, and supports a team-centered fundraising culture.

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Administrative support for CDO:

• Provide administrative support to the CDO, including calendar and email management, meeting preparation, scheduling, and monthly reporting
• Prepare donor and prospect meetings and organize grant proposal support materials as needed
• Prepare weekly, monthly, quarterly, and annual fundraising metrics for leadership and the Board
• Update reporting tools supporting the annual fundraising operating plan
• Organize development files in SharePoint and manage office supplies and collateral
• Serve as primary liaison to the Development Committee for support
• Maintain quarterly committee impact reports
• Plan, organize, and implement quarterly committee meetings as a support to the CDO
• Take meeting minutes, track follow-ups, and maintain accurate records

Database & Donor Communication:

• Process gifts, including coding, accurate data entry, and donor record management
• Respond to donor questions and general departmental inquiries received through the website
• Manage high-volume giving periods during appeals, events, and year-end campaigns
• Support drafting and editing donor, leadership, and volunteer correspondence
• Reconcile donations with accounting monthly, quarterly, and annually; support audit processes
• Prepare donor and fundraising reports (daily, one-time, monthly, quarterly, and annual)
• Complete gift entry and acknowledgments within 24–48 business hours
• Produce daily gift reports and annual tax letters
• Track departmental solicitations, acknowledgments, and donation-related invoices
• Coordinate weekly Development Team meetings, agendas, notes, and task tracking in One Note and
• Support events, appeals, volunteer database tracking, and team administrative needs

Education And Experience:

• Bachelor’s degree in business administration or related field preferred
• Fundraising education or experience a plus

Knowledge, Skills, Abilities:

• Strong attention to detail and organizational skills
• Proven administrative experience
• Excellent written and verbal communication skills
• Professional demeanor
• Project management experience (e.g., )
• Knowledge of fundraising processes and best practices
• Proficiency in Microsoft Office, One Note, Teams, and related tools
• Boomerang experience a plus
• Ability to handle confidential data with discretion