Administrative Asst

Date Revised: October 12, 2026

Reports to :
Pastoral Assistant and Director of Music and Liturgy

The principal duty of all employees is to assist in the mission of the Church in the Diocese of Fort Worth. This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Support the Liturgy and Administration Department to provide a Christ-centered and safe environment at Holy Family. Also, help plan and facilitate the Liturgy Department needs during the liturgical year.

• To collaborate closely and effectively with program directors, the laity and the Diocesan Safe Environment Office to ensure that Holy Family Parish complies with the requirements of the USCCB Charter for the protection of Children and Young People.
• To oversee the parish Safe Environment Program which plans, implements, and monitors the training and background checks of all employees and volunteers who minister and work in Holy Family Church using the Virtus database.
• Schedule yearly Safe Environment training sessions for volunteers to continue their compliancy in the SE program.

• To provide secretarial, administrative, and other related office services to the Liturgy and Administration Department.
• Make sure the Sacramental Record for Parish Deaths is up to date.
• Scheduling of the Liturgical Ministers for Parish and/or School Mass via the Ministry Scheduler Pro.

• Maintain the Parish and School facility events and room reservations for events on the campus as needed.
• Communicate the weekly security needs to the security scheduler as needed.
• Attend the weekly facility meeting, communicating room needs and/or conflicts as needed.

• Supports the Director of Liturgy and Administration Pastoral Assistant in clerical duties, filing, mail-outs, copies, committee rosters, email, etc.
• Maintains sacristy supplies, hosts, wine, vessels, candles, etc.
• Supports Administration Department and Pastoral Assistant:
  Backup for Pastoral Secretary during vacation and as needed.
• Prepares the Liturgy Ministry
  
  Schedule:
  
  Utilizes Ministry Scheduler Pro for the scheduling of Liturgy volunteers.
• Maintains rosters of Liturgy Ministries such as Liturgy Committee, Altar Servers, Ushers, Eucharistic Ministers, Lectors and Cantors.
• Maintains altar server supplies and albs.
• Resource for liturgical ministers' questions.
• Assists Director of Liturgy and Administration in Service Programs throughout the seasons, Lent, Advent, Easter, etc.
• Assists with changing the seasonal decorations in the church, order flowers for the church.
• Liturgy:
  Funerals - prepares a worship aid for the service, music notebooks for the musicians, meet with the families as required.
• Liturgy:
  Attends Liturgy Committee meetings and takes minutes, plus active participation.
• Maintains and updates the Facility Reservation Calendar for the Parish and School using the PDS Scheduler.
• Responsible for all other projects, tasks, committees, etc., as assigned.

Minimal Decisions and/or Recommendations Made in This Position

Moderate Supervision Given and/or Received

• Diocese Pastors, Pastoral Assistant, Director of Music and Liturgy, Business Managers, and employees.

• Parishioners, diocese vendors,…