Executive Assistant

At Avon, beauty is more than skin deep. We are inspired by our community of passionate women; yesterday, today, and tomorrow. Avon is all about celebrating each other and our achievements in business and in life, inviting others to join us, and committing to be a force for good.

We are looking for an exceptional Executive Assistant to work directly with our CEO, acting as their trusted right-hand person and strategic partner.

This is much more than a traditional Executive Assistant role. While the position will include responsibility for managing the CEO’s calendar, travel and day-to-day priorities, the successful candidate will play a critical role in helping the CEO operate effectively, make the best use of their time and drive the business forward.

You will act as an extension of the CEO, providing a combination of strategic, operational and administrative support. You will have visibility across the business, work closely with senior leadership and key stakeholders, and help ensure that priorities are translated into action.

The ideal candidate is highly intelligent, commercially minded, exceptionally organized and proactive. They have outstanding judgement, understand how to operate in a fast-paced executive environment and are confident making decisions, solving problems and managing sensitive situations with discretion.

Strategic Partnership & CEO Support

• Proactively manage the CEO’s time, ensuring focus remains on the most important business objectives.
• Anticipate the CEO’s needs, identify potential challenges and take action before issues arise.
• Prepare the CEO for key meetings, decisions and engagements, ensuring they have the right information, context and briefing materials.
• Exercise independent judgement in managing competing demands and determining what requires the CEO’s attention.

• Act as a central coordination point between the CEO and the senior leadership team.
• Drive follow-up on key business initiatives, strategic projects and executive priorities.
• Ensure important decisions are documented, communicated and progressed.
• Support the coordination of leadership meetings, executive offsites, board meetings and strategic planning sessions.

• Build strong relationships with the senior leadership team, board members, investors, clients, partners and other key contacts.
• Manage communications on behalf of the CEO, drafting correspondence, presentations, briefing notes and executive communications.
• Understand the importance, context and sensitivity of different relationships and communications.
• Handle confidential and sensitive information with the highest level of discretion.

• Manage the CEO’s inbox, identifying priorities, filtering requests and ensuring important matters receive appropriate attention.
• Prepare agendas, briefing packs, presentations, reports and other executive materials.
• Ensure the CEO has visibility of key developments, emerging issues and important business matters.
• Maintain effective systems for tracking commitments, priorities, decisions and follow-up actions.

• Own and proactively manage the CEO’s complex calendar, balancing strategic priorities, internal meetings and external commitments.
• Coordinate domestic and international travel, including itineraries, accommodation, transport and meeting logistics.
• Anticipate logistical challenges and proactively develop contingency plans.
• Manage expenses, invoices and administrative requirements associated with the CEO’s office.

• Coordinate cross-functional initiatives requiring input from multiple…