Project Administrator

Company Information: Interstate Earthworks, LLC is a Wilks Brothers company. At Interstate Earthworks, we are dedicated to providing top-quality dirt work and excavation services with precision, efficiency, and integrity. Our mission is to build strong foundations—literally and figuratively—by delivering expert site preparation, grading, and earthmoving solutions that exceed our clients’ expectations. We take pride in our commitment to safety, reliability, and customer satisfaction, ensuring that every project is completed on time and to the highest standards.

With a skilled team and state-of-the-art equipment, we move the earth so you can build your future.

We do not offer visa sponsorship for this position.

This position will be on site in Fort Worth, TX or Cisco, TX.

This position provides administrative and project support directly to the Chief Operating Officer and Controller and plays an important role in maintaining accurate project information within Spectrum construction management and accounting software. The ideal candidate will have experience in construction administration, project coordination, purchasing, estimating support, or a related field. Experience with Spectrum is highly preferred, but candidates with strong construction administrative experience and the ability to learn new systems will be considered.

• Enter and maintain project information within Spectrum accurately and timely.
• Create, enter, update, and track Purchase Orders (POs).
• Assist with the creation and maintenance of Work Orders.
• Enter, track, and maintain Change Orders and related project documentation.
• Maintain accurate job and project information within Spectrum.
• Review information for completeness and accuracy before entering transactions.
• Maintain organized electronic project records and supporting documentation.
• Work with Operations and Accounting to resolve missing, incomplete, or inconsistent project information.
• Provide administrative support for project estimating and bidding activities.
• Assist with entering and maintaining estimates within company systems.
• Organize bid documents, project specifications, subcontractor/vendor information, and supporting documentation.
• Assist with gathering pricing and other information required by the estimating and operations teams.
• Maintain organized electronic records for estimates, proposals, and awarded projects.
• Assist with transitioning awarded projects from estimating into active project setup.
• Prepare and maintain purchase orders based on information provided by Operations.
• Assist with verifying appropriate job, phase, cost code, vendor, and other required information.
• Track open purchase orders and assist with resolving discrepancies.
• Coordinate with Accounting, Operations, Project Managers, vendors, and other personnel as needed.

• Assist Operations with preparing and documenting project change orders.
• Enter approved change orders into Spectrum.
• Maintain supporting documentation for customer and subcontractor/vendor change orders.
• Track pending and approved change orders.
• Help ensure project records accurately reflect approved changes to contract values and project scope.

• Work closely with the Controller to help maintain accurate project financial information.
• Assist with ensuring transactions are assigned to the appropriate job, phase, cost code, and general ledger account when applicable.
• Help research project cost discrepancies and missing documentation.
• Assist with maintaining consistency between operational project records and accounting records.
• Support month-end project review and reconciliation activities as requested.

• High school diploma or equivalent required; associate or bachelor degree in Business, Construction Management, Accounting, or a related field preferred.
• 2+ years of administrative, project coordination, construction, accounting, purchasing, or estimating support experience preferred.
• Previous experience in civil construction, earthwork, heavy construction, mining, commercial construction, or a related industry strongly preferred.
• Experience with Spectrum Construction Software highly preferred.
• Experience with other construction ERP or project management systems will also be considered.
• Strong Microsoft Excel, Outlook, and general computer skills.
• Strong data-entry skills with a high level of accuracy and attention to detail.
• Basic understanding of construction…