Manager Clinic​/Center Administration

Become a part of our caring community
Why this role exists:
To run a safe, reliable, patient-first clinic that delivers high-quality care and an outstanding experience by orchestrating people, processes, and technology across front office, clinical teams, and providers. The Center Administrator works onsite and reports to the Associate Operations Director.

Become a part of our caring community
Why this role exists:
To run a safe, reliable, patient-first clinic that delivers high-quality care and an outstanding experience by orchestrating people, processes, and technology across front office, clinical teams, and providers. The Center Administrator works onsite and reports to the Associate Operations Director.

Operational Orchestrator:
You will drive a smooth clinic rhythm, ensuring on-time starts and fast resolution of flow bottlenecks.

Safety Guardian:
You will maintain a "High Reliability Organization" culture, ensuring the clinic is audit-ready every single day.

People Developer:
You will build stable, engaged teams through structured coaching, clear expectations, and visible skill growth paths.

Data-Driven Leader:
You will use real-time data from reports to make informed decisions that improve clinical quality and financial stewardship.

What You Will Do

Daily Flow Management: Leading morning huddles to align the team and managing real-time escalations to maintain clinic rhythm.

Quality & Safety Oversight: Conducting daily 5S walkthroughs (Sort, Set in order, Shine, Standardize, Sustain) and managing vaccine cold-chain and sterilization logs.

People Leadership: Conducting weekly one-to-ones, managing staff schedules, and ensuring competency sign-offs via reverse shadowing.

Administrative Excellence: Stabilizing "inbox aging," managing purchasing and waste reduction, and ensuring accurate point-of-service (POS) collections.

Patient

Experience:

Owning the service recovery system to resolve patient concerns on the same day.

Requirements

Use your skills to make an impact

We assess requirements practically. During the application and interview process, we will ask you to demonstrate these.

Knowledge

• Aware of how clinics operate and function for patient care
• Computer Literacy

Skills

• Handle patient and stakeholder concerns while maintaining trust and rapport
• Guide and support team members effectively
• Manage competing priorities and allocate time effectively
• Influence team behaviors and reinforce expected standards
• Manage competing stakeholder needs effectively
• Develop team performance over time
• Address and resolve conflict constructively
• Use data to guide decisions
• Identify root causes and implement effective solutions
• Oversee and manage financial performance of the center

Abilities

• Ensure accuracy and completeness in information and processes
• Remain composed and effective under stress
• Choose appropriate responses in interpersonal situations
• Make decisions quickly in high‑pressure situations
• Reflect on experience and improve over time
• Recognize risks and context in real time
• Understand how actions and processes connect across the system

Essential Personal Attributes are:
Reliability, Integrity and Accountability.

Preferred

Knowledge:

• Medicare structure, rules, reimbursement
• Regulatory compliance and patient privacy

Preferred Certifications BLS/CPR, compliance with required EMR and quality-related training modules

Scheduled Weekly Hours 40

Pay Range The compensation range below reflects a good faith estimate of starting base pay for full time (40 hours per week) employment at the time of posting. The pay range may be higher or lower based on geographic location and individual pay will vary based on demonstrated job related skills, knowledge, experience, education, certifications, etc.

$71,100 - $97,800 per year This job is eligible…