Business Manager

St. Rita - Fort Worth, Fort Worth, TX, US

2 days ago Requisition

The principal duty of all employees is to assist in the mission of the Church in the Diocese of Fort Worth. This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

The Business Manager is responsible for the full range of parish administrative functions for the church. This position is specifically responsible for the efficient and effective day-to-day operations management of the parish, including facilities, human resources, contracts, vendor relations, parish relations, calendar management, and financial deposits (collections, donations, ministry revenues, etc.). Executes the vision of Pastor and serves the needs of the parish through leadership styles and professional actions which comply with law and conform to Diocesan policies and procedures.

• Supervises bookkeeper in managing the proper storage and disposal of confidential information and personally identifiable information (PII) in accordance with policy and law.
• Supervises bookkeeper in preparing, manage, and implement the operating administrative budget according to Diocesan and parish policies and timelines:
  • Responsible for creating and submitting next year budget submissions in accordance with promulgated deadlines.
  • Prepares and delivers monthly budget and variance reports to the Pastor.
  • Guides employees and ministries through the budget preparation process.
  • Presents new and/or updated budgets to the Pastor and Finance Advisory Council (FAC).
• Supervises bookkeeper in being responsible for budget compliance as it applies to his/her respective position (including the budget compliance of all direct reports):
  • Prepares and delivers monthly departmental budget and variance reports (including a summary of purchase orders and reimbursements) to the Pastor.
• Supervises bookkeeper in preparing a quarterly summary of purchase orders, reimbursements, and invoice payments (detailed by month) to the Pastor, specifically addressing trends and unbudgeted expenses.
• Demonstrates dynamic problem-solving skills through adaptable and flexible leadership. Clarifies the needs and directives of supervisors, supervises and manages logistics, and clearly communicates resulting needs and barriers to success in a timely, professional manner.
• Communicates and cooperates with other parish and diocesan organizations.
• Foster mutually responsive relationships with parish staff and the parish community at large.
• Mitigates conflicts quickly and works with the Pastor to implement viable solutions.
• Works independently and within teams on special nonrecurring and ongoing projects as assigned.
• Learns from mistakes, demonstrates good judgement, and chooses effective leadership styles which foster comradery, respect, accountability, discipline, discipleship, healthy conflict management, and a can-do spirit in accordance with the Catholic faith.
• Other duties as assigned.

• Supervisor to the Facilities Manager.
• Guides and supervises the management of parish grounds, buildings, and systems.
• Responsible for property and event security:
  • Institutes, maintains, promulgates, and enforces security policies and procedures in accordance with diocesan policy and law.
  • Coordinates event security 30 days prior to scheduled events.
  • Coordinates event security within 3 days of initial notice of applicable short-notice/unscheduled events.
  • Supervises facility manager for the security, proper maintenance, and accessibility of all fire prevention…