Fleet Coordinator

Position Summary

The Fleet Coordinator supports the day-to-day administration and coordination of the company's vehicle and equipment fleet. This role is responsible for maintaining accurate fleet data, coordinating maintenance and compliance activities, and serving as a key user of Tenna fleet management software. The Fleet Coordinator works closely with operations, safety, vendors, and field teams to ensure fleet readiness, data integrity, and operational efficiency.

• Coordinate daily fleet activities including vehicle and equipment assignments, transfers, and status tracking
• Maintain accurate and up-to-date fleet records for all vehicles and equipment
• Serve as a primary point of contact for fleet-related requests from operations personnel
• Maintain and update all fleet assets within Tenna fleet management software
• Enter and validate asset data including locations, utilization, maintenance, inspections, and compliance documents
• Monitor Tenna dashboards, alerts, and workflows to ensure timely maintenance and renewals
• Generate fleet reports supporting utilization, maintenance, compliance, and cost tracking
• Track inspections, registrations, permits, and safety documentation
• Support fleet audits, reconciliations, and special projects as assigned

• 2+ years of experience in fleet coordination, asset management, or operations support
• Experience using Tenna fleet management software or similar systems (preferred)
• Strong organizational, data entry, and documentation skills
• Proficiency in Microsoft Excel and reporting tools

• Strong attention to detail and data accuracy
• Effective communication and customer service skills
• Ability to prioritize and manage multiple tasks
• Comfort working with fleet technology and systems
• Team-oriented with a service mindset

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• 401k