Front Office Coordinator

Qualifications

• Grade 12 and post-secondary courses at a minimum of two (2) years in areas such as office procedures, business administration, and or public administration

• Ability to communicate effectively both orally and in writing
• Ability to organize work and carry out the duties of the position with independence
• Ability to deal effectively with others
• Ability to learn and implement accreditation duties (feedback forms/calls/texts/surveys)
• Monitors staff check in and out to maintain staff locations for work safety
• Answer's company’s main cell phone and in-person inquiries and replies to general information requests accurately and timely
• Ability to greet clients/visitors/tenants/employees to the organization in a professional and friendly manner
• Ability to assist clients with appointments. Responsible for organizing appointments for the organization’s building maintenance
• Organizes personnel files and creates hiring packages
• Assists with fundraising activities
• Assists with online training systems (enter in new staff, monitor who is completing required annual training)
• Familiar with Adobe, Excel, and Outlook
• Sorts and distributes incoming mail and processes outgoing mail
• Ability to organize and implement yearly training drills (bomb threat, fire, power outage, evacuation alert)

• Operate a PC, applications, and software programs
• Ability to be organized and detail oriented
• Must be a good communicator and have the ability to interact effectively with all employees and the public
• Ability to carry 20lbs to the second floor (paper packs for copier)
• Ability to monitor the 3 levels of the building (basement, main floor, second floor with stairwell access) for building condition, staff safety, attending meetings, check in with staff
• Assist with janitorial duties as needed for tenant offices and building common areas, and for assisting building contractors to areas they will work on for repairs to CB Building
• Must pass a Criminal Record Review
• Have a valid Class 5 BC Driver’s License, no restrictions and clean driving abstract
• Ability to assist with other job-related duties as asked

• Full benefits package: dental, medical, pension, travel, employee family assistance program, paid time off
• Dental care
• Employee assistance program
• Extended health care
• Paid time off

Eligible after probation is completed.

Closing Date:
July 13, 2026

Start Date:

July 23, 2026

Job Types: Full-time, Permanent

Pay: $25.91-$29.75 per hour

Work Location:

In person