Project Manager - Contractor Coordination & Administration

Prince George, Terrace, Fort St. John, British Columbia (Hybrid)
Contract
C $57.9 - C $72.36 CAD
Hybrid

Job Description
Pay Rate: $57.90/hour, depending on experience
Contract Length: 1 year

Location:

North region - Fort St John, Terrace or Prince George British Columbia (any of these locations)

Raise is currently hiring a  Project Manager - Contractor Coordination & Administration  on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader. Our Client, is one of the largest electrical energy suppliers in Canada

Note:

The primary pay rate is based on T4 classification; however, we will also consider applications from candidates interested in an INC classification, where applicable.

Description

The Project Manager – Contractor Coordination & Administration to oversee contractor activities, support capital project execution, and streamline administrative, financial, and operational workflows across regional facilities.

Acting as the primary technical and administrative liaison between contractors, engineering, asset management, project teams, and station/operational personnel, you will ensure contractor work is executed efficiently, safely, and in full alignment with standards, technical specifications, and regulatory compliance requirements.

Responsibilities

Contractor Coordination & Administration

Coordinate contractor schedules, work activities, and site access protocols across regional stations and facilities.

Maintain comprehensive contractor activity logs and produce weekly progress and status reports.

Verify receipt and accuracy of contractor maintenance records, inspection reports, and supporting technical documentation.

Track contractor findings, deficiencies, and oversee corrective action follow-ups.

Serve as the main administrative bridge between field contractors and operational staff.

Review contractor invoices for accuracy, completeness, and required supporting documentation.

Validate work-order references and supporting field/work records prior to approval.

Track invoice approval status, resolve discrepancies, and follow up on outstanding requirements.

Support cost allocation reviews, project budgeting, and financial reporting.

Maintain structured records to support invoice approvals, audits, and cost control.

Work Order & SAP Administration

Track open work orders, notifications, and technical/operational corrective actions within SAP.

Monitor technical completion (TECO) requirements and manage administrative dependencies.

Assist operational staff with work-order closeout processes and backlog management.

Generate regular backlog, aging, and status reports for management review.

Support maintenance documentation uploads, record retention, and database updates.

Documentation & Drawing Control

Maintain drawing control and tracking systems for engineering drawings and project documentation.

Coordinate the issuance, review, return, and filing of drawing packages and technical specs.

Track record-issue (as-built) drawings and project turnover documentation.

Organize and maintain technical engineering and operational records in accordance with established document control standards.

Project Support & Coordination

Develop and maintain project tracking logs, dashboards, and executive status reports.

Track outstanding project deliverables, closeout requirements, and team follow-up actions.

Coordinate cross-functional administrative activities between project managers, engineering teams, contractors, and station staff.

Facilitate knowledge retention and maintain project archives.

Compliance & Training Support

Support administrative requirements for North American Electric Reliability Corporation (NERC) compliance programs.

Maintain training records, certification tracking, and compliance logs for personnel and contractors.

Oversee secure laptop usage, removable media protocols, and access-management activities.

Prepare procedural documentation, support audit preparation, and facilitate documentation retrieval during regulatory audits.

Material & Logistics Coordination

Coordinate the receipt, staging, and tracking of project materials and equipment deliveries.

Maintain accurate inventory records of shipment locations and material ownership.

Serve as the primary point of contact for delivery, logistics, and material tracking inquiries.

Collaborate with contractors and project teams to ensure material availability and staging visibility.

Reporting & Process Improvement

Develop,…