Intellectual Property Litigation Paralegal

Intellectual Property Litigation Paralegal

United States – California – Foster City, Legal & Compliance – Regular

Gilead is seeking a Paralegal to join its dynamic Legal Department. This position primarily supports attorneys on the U.S. Intellectual Property Litigation Team, who manage all disputes related to Gilead’s IP. The role also supports attorneys and partners with paralegals in the broader Litigation and Investigations team. Reporting to Head of U.S. IP Litigation, the successful candidate will be a self‑starter able to work independently and collaboratively in teams.

This role will be based in Foster City, CA. It is not remote.

Basic Qualifications:

• High School and Six Years’ Experience
• Associate Degree and Five Years’ Experience
• Bachelor’s Degree and Four Years’ Experience
• Masters’ Degree and Two Years’ Experience

Preferred Qualifications:

• Ability to work collaboratively and effectively in a team environment and solve problems independently with minimal supervision.
• Excellent organizational skills and initiative as well as the ability to perform in a fast‑paced, deadline‑intensive environment.
• Excellent interpersonal skills with strong communication skills, including tact, diplomacy, and professionalism.
• Support e‑Discovery for all U.S. IP Litigation matters, including legal hold implementation and cross‑functional collaboration with departments across the company to identify, collect and review relevant records for review and production. The ideal candidate should have proficiency in eDiscovery platforms, including Relativity.
• Manage and organize case files, track deadlines, and maintain organized records of all case‑related information.
• Prepare, compile, organize, and maintain team files, including internal knowledge share libraries, matter chart, expert database, and settlement agreements.
• Track conflicts and waiver requests.
• Compile and prepare documents for attorney working files (i.e., creating case binders as needed).
• Handle new matter creation, including engagement letters, setting up billing and budgets with outside counsel.
• Conduct legal research to support attorneys’ case strategy (IPD Analytics, Lexis Nexis, West Law).
• Work with IP Litigation team, legal operations, and broader Litigation & Investigations teams for matter and department management initiatives, including budget support.
• Management of outside vendor relationships and other project management.
• This role also involves administrative responsibilities including: creating email distribution lists, new hire onboarding checklist, IT requests, scanning, printing, and copying assistance, conference room reservations, planning team building events, scheduling meetings, file storage.

Skills and Knowledge:

• Typically requires a BS or BA degree, paralegal certification, and minimum 5 years of relevant experience.
• Recent experience supporting active patent litigation throughout prelitigation, settlement, and trial or arbitration hearing stages.
• This position requires demonstration of Gilead’s core values:
  Teamwork, Accountability, Excellence, Integrity, and Inclusion.
• Proficiency in Microsoft Word, Microsoft Outlook, Microsoft Excel, Microsoft PowerPoint, SharePoint, Lexis, Westlaw, and IPD Analytics. Must be comfortable learning new information technology systems.
• Experience with legal software commonly used in a legal environment, e.g., Docket Navigator, Team Connect, Persuit, Relativity, and/or iManage, is a plus.
• The position requires independently taking ownership for work product and a strong attention to detail.
• Experience working in‑house at a pharmaceutical or biotech company is a plus.
• Experience with domestic and/or foreign patent litigation or prosecution is a plus.
• Experience obtaining notarization and legalization of documents is a plus.

People Leader Accountabilities:

• Create Inclusion – knowing the business value of diverse teams, modeling inclusion, and embedding the value of diversity in the way they manage their teams.
• Develop Talent – understand the skills, experience, aspirations, and potential of their employees and coach them on current performance and future potential. They ensure employees are receiving the feedback and insight needed to grow, develop, and realize their purpose.
• Empower Teams – connect the team to the organization by aligning goals, purpose, and organizational objectives and holding them to account. They provide the support needed to remove barriers and connect their team to the broader ecosystem.