Accountant; Accounts Payable

The posting may close when a sufficient number of applications have been received - do not delay in submitting your application.

The starting hourly rate is $41.18 - $45.29, depending on qualifications.

Under general supervision, performs a wide variety of professional accounting duties and responsibilities involved in the recording and reporting of financial transactions, preparation and review of accounts payable, processing of various transactions for payment of invoices and expense vouchers, reconciliation of various financial documents, and preparation of reports concerning financial and statistical records and data input; may approve and maintain processing of timesheets and payroll data, and performs related duties as assigned.

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this classification.

This position’s primary area of responsibility is full-cycle Accounts Payable, 1099 processing, reconciliations, expense reports, and timesheet validation as a backup. Key tasks include:

• Processes full-cycle accounts payable, including reconciliation; maintains vendor records, and prepares vendors’ year-end 1099 information.
• Reviews and processes invoices, ensuring accuracy and coordinating necessary internal adjustments or vendor updates.
• Resolves payment discrepancies with vendors.
• Reviews and validates contract provisions that adhere to the District’s policies and procedures.
• Facilitates and validates the payment of conservation rebates.
• Prepare monthly reporting of all accounts payable transactions.
• Reconciles and processes expense reports for staff and Board in accordance with District policy and guidelines.
• Reconciles and processes payment for District credit cards.
• Prepares AP reports, general and subsidiary ledgers, and supporting schedules; researches and resolves discrepancies.

Perform a variety of professional accounting functions in support of assigned areas of responsibility, which may include:

• Reconciles general ledgers and records.
• Assists with departmental reconciliations.
• Maintains fixed assets ledger and files. Assists in the preparation of year-end audit lead schedules and year-end close.
• Maintains worksheets of financial transactions; prepares the posting, balancing, and reconciliation of the general ledger and trustee accounts.
• Examine accounting transactions to ensure accuracy and correct financial records as necessary.
• Processes bank deposits.
• Distributes, replenishes, and reconciles petty cash.
• Assists with annual audit conducted by independent auditors.
• Back‑up to review all staff timesheets for accuracy in program assignment for timely processing of payroll.
• Responds to public inquiries in a courteous manner; provides information within the area of assignment; and resolves issues in an efficient and timely manner.
• May act as Alternate Deputy Treasurer in the absence of the Deputy Treasurer.
• Performs other related duties and responsibilities as required.

Principles and practices of accounting and auditing and their application to a variety of accounting transactions and problems; generally accepted accounting principles and procedures; methods and practices; principles and practices of cash management and financial modeling; pertinent Federal, State and local laws, rules, codes and ordinances including pertinent Federal and State regulations and laws related to public finance and fiscal operations and reporting;

purchasing procedures and agreement administration; office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases;
District policies and procedures.

Analyze and evaluate accounting and auditing problems; analyze and interpret financial and accounting records; apply accounting principles to financial and accounting transactions with sound discretion and judgement; prepare, examine and…