Accounts Payable Manager - Lead, Optimize & Coach AP Team

Summary

The Accounts Payable Supervisor works closely with the Accounting Department on various day-to-day projects, reports and activities within the function.

Summary

The Accounts Payable Supervisor works closely with the Accounting Department on various day-to-day projects, reports and activities within the function.

Primary Responsibilities

• Assist with hiring, supervising and training Accounts Payable staff, manages through coaching, mentorship, performance meetings and on-going feedback.
• Responsible for the payable accounting function and the oversight of A/P team, ensuring all A/P processes, systems and policies, internal controls, and auditing processes are followed.
• Processing of approval invoices, payment vouchers, capital expenditure request and check request
• Reconciling of purchase orders and stock receipts to vendor invoices and responsibility of working with the purchasing and receiving departments to rectify any discrepancies.
• Reconciliation of vendor statements to open A/P
• Maintaining up to date and accurate Vendor Records including contracts and W-9 forms
• Preparation of 1099 forms at year end
• Provide training of systems and procedures; check for correct allocation of account coding and expense type, taxable vs. nontaxable, and use tax appropriateness
• Assist the Controller and Assistant Controller in month-end activities and financial analysis.
• Prepare monthly journal entries as requested by the Finance team
• Review of purchase journal, identify and correct errors, take appropriate corrective action
• Compares and analyzes results and variances; identifies trends; recommends actions and assists in implementation
• Reconcile General ledger accounts and transactions by comparing and correcting data.
• Provides information to management by assembling and summarizing data, preparing reports or analysis and recommendations if needed.
• Prepares various daily and monthly routine reports to management and outside agencies
• Assists office staff as needed and developing procedures to improve the processes and flow within the accounting office.
• Updates job knowledge base within the office - documenting procedures, training employees
• Maintain highest standards of quality control in processing and reporting financial information given time and resources. Quality control will be defined by degree of accuracy, completeness, thoroughness and timeliness.
• Foster a creative and productive work environment.
• Miscellaneous duties as assigned.

• Bachelor’s degree in Accounting
• Construction Industry experience a plus.
• 5+ Years of experience in AP Management with a proven track record of leading high-performing teams
• ERP experience
• Strong computer skills:
  Word, Excel, PowerPoint, Outlook
• Ability to multi-task and work in high pressure environment
• Strong analytical and problem-solving skills
• Ability to follow through on commitments and projects
• Strong planning, organizational, and administrative skills
• Strong communication skills and ability to negotiate
• Detail oriented.
• Strong judgment in interpreting situations and prioritization