Accounts Payable Specialist

Administrative & Accounts Payable Coordinator (Contract to hire)

Industry: Manufacturing / Engineering / Technology

Position Type: Administrative & Accounting Support

Pay rate: $30/hr

We are seeking a highly organized, detail-oriented Administrative & Accounts Payable Coordinator to support the daily accounting and administrative operations of a growing, technology-focused manufacturing organization.

This position offers a combination of accounts payable responsibilities, financial recordkeeping, data entry, and general office administration. The successful candidate will work closely with Accounting, Purchasing, Operations, and other internal departments to ensure invoices are processed accurately, records are maintained, and day-to-day administrative functions run efficiently.

• Receive, review, verify, and process vendor invoices accurately and efficiently.
• Match invoices with purchase orders, receipts, and supporting documentation.
• Assist with tracking invoice approvals, payment schedules, outstanding balances, and vendor accounts.
• Communicate with vendors to resolve invoice discrepancies, payment inquiries, and account-related questions.
• Support expense report processing, employee reimbursements, and corporate credit card reconciliations.
• Enter and maintain accurate financial information in accounting and company systems.
• Assist with preparing financial spreadsheets, reports, and supporting documentation.
• Maintain organized accounting records and ensure proper documentation of transactions.

• Provide day-to-day administrative assistance to Accounting, Operations, Purchasing, and other departments.
• Maintain accurate electronic and physical filing systems, records, and documentation.
• Perform data entry and update information across internal business systems.
• Coordinate paperwork, invoices, purchase orders, and other information between departments.
• Assist with preparing reports, correspondence, spreadsheets, and administrative documents.
• Respond professionally to phone calls, emails, vendor inquiries, and internal requests.
• Help coordinate routine office activities and ensure administrative tasks are completed on time.
• Support special projects and additional administrative responsibilities as assigned.

• Monitor outstanding administrative and accounting tasks to ensure timely completion.
• Identify discrepancies or missing documentation and work with appropriate personnel to resolve issues.
• Help maintain accurate, organized, and easily accessible records.
• Support improvements to administrative workflows, document management, and invoice-processing procedures.
• Collaborate with team members to ensure efficient communication and coordination across departments.

• 1–3 years of experience in accounts payable, accounting support, office administration, or a related administrative position.
• Strong organizational skills with excellent attention to detail and accuracy.
• Proficiency in Microsoft Office, particularly Excel and Outlook
  .
• Experience with data entry, electronic recordkeeping, and computerized business systems.
• Ability to review invoices, maintain records, and work comfortably with numerical information.
• Strong verbal and written communication skills.
• Ability to prioritize multiple responsibilities, manage deadlines, and work independently.
• Professional, dependable, and comfortable collaborating with multiple departments.
• Willingness to take initiative and assist with additional responsibilities as needed.

• Previous experience processing accounts payable invoices or supporting an accounting department.
• Familiarity with purchase orders, invoice matching, vendor accounts, and payment tracking.
• Experience supporting expense reports, credit card reconciliations, or employee reimbursements.
• Previous experience working in a manufacturing, engineering, technology, or industrial environment
  .
• Familiarity with accounting software, ERP systems, or other business management platforms.
• Experience supporting purchasing, operations, or cross-functional administrative processes.