Walden School Administrative Assistant

Description

Walden School

Non-Exempt/Hourly

12-Month

Full-time

Hourly Pay Range: $21.00 - $31.00

In-Person

American Sign Language Required

$1,500 Sign‑on Bonus (new hires)

Housing Resources Available

Tuition Reimbursement

Benefits Options May Include:
Health, Dental, Vision, Life Insurance, Employer‑Matching 403(b), Generous Time Off Benefits, Flexible Spending and Dependent Care, and more!

The Learning Center for the Deaf is a nationally‑recognized leader of services for deaf and hard‑of‑hearing children, adults, and families. To learn more, click the following link: https://(Use the "Apply for this Job" box below)./pioneer‑and‑innovator.

For our Mission, click the following link: https:///our‑mission‑and‑values.

The Learning Center for the Deaf is on a journey to create an inclusive and welcoming space for people of all backgrounds. Together, we continue to build an inclusive culture that encourages, supports, and celebrates the diverse narratives of our TLC community members. We embrace and value multiple approaches, experiences, and perspectives. TLC believes that diversity fosters innovation. We are committed to cultivating a place where everyone can feel they belong.

Walden School is a nationally‑recognized residential therapeutic and educational program for deaf children and youth ages 6 to 22 who have often experienced significant adverse childhood events as well as language deprivation.

Under the direction of the Senior Administrative Assistant, the Administrative Assistant will be responsible for basic daily functions in a fast‑paced office, supporting multiple departments within Walden School, including the Educational, Residential, and Clinical departments. Duties include answering phones, greeting visitors, responding to daily requests, and maintaining student records and databases. The position requires accurate and secure recordkeeping, the smooth delivery of clerical support, and the strictest level of confidentiality.

Walden School Senior Administrative Assistant

Maintains student files and student databases (Skyward, eHana, File Maker Pro, and other Walden systems) in compliance with licensing requirements of all agencies licensing/accrediting Walden School.

Schedules, types, copies, files, and distributes IEPs, Progress Reports, and Treatment Plans within established deadlines and lists all meetings on the Walden School calendar.

Responsible for coordinating all IEP and Clinical Meetings (including contacting outside agencies, providers, and parents, and securing rooms, interpreters, food, and beverages).

Updates, prints, and distributes Incident Reports internally and to various agencies in accordance with program deadlines.

Orders, monitors, and distributes office supplies for Walden School.

Maintains the Walden School Program calendar and dashboard.

Performs record keeping, note taking in meetings, reporting, and general clerical functions (scheduling, copying, faxing, mailings, etc.) for the purpose of providing information and/or materials as needed.

Provides assistance with all licensing and accreditation requirements and documentation.

Coordinates the use of the Family Guest Residence.

Provides administrative support to the Educational, Residential, and Clinical Directors, Director of Staff Development and Training, Director of Educational Services, Director of Student Services, and Director of Instruction and Assessment, with all requests routed through the WS Senior Administrative Assistant.

Some lifting may be required when working with young students or students with special needs; however, TLC embraces and celebrates a spirit of inclusion and diversity, and reasonable accommodations and modifications will be made whenever possible. The diversity of our student population may require that some assignments entail greater physical responsibility for safety reasons.

Perform other tasks as assigned by the Senior Administrative Assistant.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the…