Staff Accountant

The Staff Accountant is a hands‑on member of KPCA’s three-person Finance Team, reporting to the Accounting Manager and supporting accurate, timely, and well‑documented accounting for KPCA and Kentucky Integrated Care (KIC). The role handles transactional accounting, reconciliations, month‑end close, vendor and contract controls, clinic pass‑through payments, and audit‑ready documentation. The position will grow with KPCA’s expanding portfolio of rural health transformation contracts, vendors, and value‑based payment activity.

The Staff Accountant is a hands‑on member of KPCA’s three-person Finance Team, reporting to the Accounting Manager and supporting accurate, timely, and well‑documented accounting for KPCA and Kentucky Integrated Care (KIC). The role handles transactional accounting, reconciliations, month‑end close, vendor and contract controls, clinic pass‑through payments, and audit‑ready documentation. The position will grow with KPCA’s expanding portfolio of rural health transformation contracts, vendors, and value‑based payment activity.

· Prepare journal entries with clear calculations, approvals, and supporting documentation.

· Complete bank, balance‑sheet, revenue, expense, and intercompany reconciliations within the monthly close calendar.

· Review general‑ledger activity for accurate coding and entity, program, and department classification.

· Maintain fixed‑asset records and depreciation schedules.

· Support monthly, quarterly, and year‑end close, financial statements, and variance analysis.

· Process vendor and consultant invoices after verifying approvals, contract terms, service periods, and coding.

· Maintain vendor records, including contracts, amendments, W‑9s, and payment terms.

· Monitor invoice activity against approved budgets and not‑to‑exceed amounts, and flag exceptions for review.

· Coordinate payment timing on large pass‑through arrangements so cash needs are visible to Finance leadership.

· Support year‑end vendor reporting.

· Prepare and reconcile clinic pass‑through schedules for program support, PMPM distributions, incentive payments, and other approved clinic payments.

· Confirm recipient setup, approved methodology, amount, and authorization before payment release.

· Reconcile amounts received, accrued, and paid by payer, program, clinic, and period.

· Support KIC accounting for MCO value‑based care earnings, receivables, clinic distributions, and KPCA/KIC intercompany activity.

· Follow and strengthen internal controls and documentation standards, keeping a clear audit trail from source data to the general ledger.

· Prepare audit schedules and respond promptly to auditor requests.

· Research discrepancies, document conclusions, and escalated unresolved issues.

· Standardize templates, checklists, reconciliations, and close procedures as volume grows.

· Use approved AI and automation tools to improve efficiency and accuracy, with appropriate human review and data security.

· Protect confidential banking, contract, payer, and clinic information.

· Bachelor’s degree in accounting, finance, or a related field, or equivalent accounting experience.

· Two or more years of accounting experience, including journal entries, reconciliations, and month‑end close.

· Working knowledge of GAAP and accrual accounting.

· Strong Excel skills, including formulas, lookups, pivot tables, and reconciliations.

· Ability to interpret contracts, budgets, and invoices and apply accurate accounting treatment.

· Strong attention to detail, organized work papers, clear…