Finance & Operations Manager

Common Ground Kentucky and Common Ground Kentucky Action are dedicated to supporting and coordinating statewide power building through leadership development, shared strategy development, issue-based campaigns, and civic and voter engagement. We are guided by values of justice and racial equity and work with our partners to build multi-racial people-power grounded in a shared vision for a Commonwealth where everyone thrives.

Common Ground is a team of at least eight staff who support and coordinate our 40 partner organizations in achieving our 10-year Path to Power of building a base of 158,000 Kentuckians committed to disrupting the status quo via a combination of coordinated programs, convenings, one-on-one support, and training.

Common Ground recognizes that to build the power we need for a thriving Kentucky, we need organized people, organized money, and organized infrastructure. The Finance & Operations Manager supports Common Ground’s finances, operations, human relations, and administration. The Finance & Operations Manager will work with the Director of Finance & Operations to maintain routine cycles of organizational administration and execute special projects.

The Manager will also work with other team members on event planning, partner management, and fundraising management support as needed.

The Finance & Operations Manager works with the Finance and Operations Director to strengthen the operational infrastructure supporting our coalition partners, including our growing work to develop shared operations that increase our collective impact. The Finance & Operations Manager will also ensure that our work is tracked and reported for stakeholders and relevant entities.

The Finance & Operations Manager reports to the Director of Finance and Operations.

• Perform routine financial activities, including accounts payable, accounts receivable, bank reconciliations, monthly reconciliations, and end-of-month reporting.
• Complete semi-monthly staff and vendor payroll.
• Record and maintain financial transactions in Quick Books.
• Monitor cash flow and projections to help ensure adequate operational liquidity.
• Support the Director of Finance & Operations in coordinating the annual audit process, including liaising with external auditors and bookkeepers, providing requested documentation, and supporting the timely completion of audited financial statements and Form 990 filings.
• Support financial and electoral compliance tracking and reporting, including campaign and lobbying activities.
• Provide training and guidance to staff on fulfilling financial responsibilities across the organization.
• Support the Director of Finance & Operations with the annual budgeting process and the preparation of monthly, quarterly, annual, and ad hoc financial reports and analyses to support fiscal oversight, development efforts, and board communications.
• Collaborate with Common Ground staff to maintain and update financial policies and procedures, ensuring compliance with applicable state and federal regulations and alignment with organizational revenue and programmatic goals, processes, and values, including equity and inclusion.
• Assist with administering financial processes for fiscally sponsored programs, including budgeting and monthly financial reporting.

• Help streamline Common Ground’s organizational practices by documenting and implementing standard operating procedures and maintaining organizational systems, structures, and templates.
• Assist with human resources administration, including payroll and reimbursement processing, benefits administration, staff onboarding, and personnel…