Finance Specialist

School Business Administrator at Franklin Public Schools Company Description

Franklin Public Schools is a public, non-profit Pre‑K through 12 school district situated in Franklin, Massachusetts, conveniently located between Boston and Providence. With an enrollment of approximately 4,500 students across an early childhood center, four elementary schools, one middle school, and one high school, the district is recognized for its commitment to lifelong learning and professional development. The organization fosters a diverse and inclusive environment where contributions from all individuals are valued and respected.

Franklin Public Schools actively promotes growth, collaboration, and the inclusion of varied perspectives and backgrounds within its community. Applicants from all backgrounds are encouraged to apply as the district strives to build a diverse staff to best serve its students.

The Finance Specialist is responsible for all Business Operations functions within the business office and supports additional areas including Accounts Payable, Billing, Accounts Receivable, and Payroll. This position is integral to the department and requires reliable attendance, strong time management, and a collaborative, positive approach to supporting the finance team.

• Minimum of two years of accounting, financial management, accounts payable, or payroll experience.
• Prior administrative or office support experience.
• Experience with municipal/governmental/fund accounting preferred.
• Experience with financial management systems; familiarity with Munis is a plus.
• Must successfully pass Criminal Offender (CORI) background check and national fingerprinting screening (CHRI).

• Strong proficiency in Microsoft Office, especially Excel.
• Ability to read, interpret, and analyze financial statements and data.
• Ability to compile, track, and audit financial information with accuracy and attention to detail.

• Ability to maintain confidentiality at all times.
• Strong customer service and professional communication skills.
• Ability to work independently and as part of a team.
• Ability to think critically and strategically when addressing complex financial, operational, or HR-related issues.
• Flexibility and willingness to take on additional responsibilities as needed.

• College-level coursework in Accounting, Finance, or a related field required.
• Commitment to the mission and goals of Franklin Public Schools.

• Reconcile grants, statements, and other accounts.
• Receive, process, and reconcile monthly cash receipts (e.g., Adult Education, Summer School, Extracurricular, Gift Accounts, user fees).
• Process turnovers and make bank deposits.
• Maintain the accounting database; enter and retrieve information as needed.
• Review accounts to ensure expenses are accurately coded.

• Prepare accounting entries and journal entries, including payroll accruals and end‑of‑year adjustments.
• Assist in quarterly payroll and accounts receivable audits.
• Support annual audits, including preparation of related reports.
• Assist with budget preparation and financial analysis as needed.
• Assist with collecting and preparing data for union negotiation preparation.

• Process, review, and prepare invoices for payment; generate warrants and electronic disbursements.
• Maintain vendor records, including collection and updates of W‑9 forms.
• Respond to vendor inquiries and resolve payment issues, including credit card or credit account discrepancies.
• Oversee and periodically audit purchase orders to verify accuracy, approval status, and items requiring payment or closure.
• Assist school secretaries with requisitions and purchase orders; process changes as needed.
• Ensure compliance with internal purchasing and accounts payable procedures.

• Enter all purchase orders for the Business Office.
• Order and maintain office supplies.
• Provide support to other business office personnel during periods of high demand.
• Perform other duties as assigned by the School Business Administrator.

12 months. Salary and…