Accounts Payable Staff Accountant

Description

Southall is a premier destination bringing nature, produce and people together in a powerful and unique way.

The Accounts Payable Staff Accountant is responsible for the day-to-day Accounts Payable function, including invoice processing, vendor management, payment processing, AP system maintenance, vendor reconciliations, cash-management support, and month-end closing activities.

This position works closely with Finance leadership, department leaders, vendors, and purchasing teams to ensure invoices and payments are processed accurately and timely, expenses are properly coded, supporting documentation is maintained, and Accounts Payable records are complete and current.

The position also supports general accounting activities, including accruals, GL review, balance-sheet and bank reconciliation support, expense reclassifications, CAPEX review, and other Finance projects as assigned.

• Manage the Accounts Payable inbox and respond to vendor and internal AP inquiries in a timely and professional manner
• Review, code, approve, process, and post invoices through Craftable, ensuring appropriate documentation, GL coding, department allocation, and approvals are completed
• Review purchase orders, receiving records, invoices, and supporting documentation to identify and resolve discrepancies, duplicate invoices, missing invoices, and other AP exceptions
• Maintain accurate vendor records in Sage Intacct and create new vendors once required documentation and approvals have been obtained
• Process weekly check runs and other approved payment activity, including ACH, electronic vendor payments, , and manual payments as applicable
• Verify payments and ensure transactions processed through Craftable are properly synchronized with Sage Intacct
• Maintain the Accounts Payable Aging Report and reconcile major vendor statements, researching outstanding, duplicate, missing, or incorrectly applied invoices and payments
• Prepare and maintain the weekly Cash Management Report and assist with bank reconciliation review and outstanding or unmatched transactions
• Maintain recurring and critical invoice schedules to ensure regular expenses, including utilities and contracted services, are recorded timely
• Complete assigned Accounts Payable month-end procedures, including reviewing open bills, preparing accruals for goods or services received but not yet invoiced, and maintaining required supporting documentation
• Review AP GL detail for missing departments, incorrect GL coding, posting errors, and appropriate classification between operating expenses and capital expenditures
• Identify qualifying CAPEX purchases and ensure they are recorded to the appropriate asset or construction-in-progress accounts
• Post and review assigned month-end invoices and expenses, including travel agent commissions, contract services and labor, laundry, parking, petty cash, utilities, audio/visual expenses, and other recurring operating expenses
• Review and post Expensify transactions in accordance with established Finance deadlines.
• Assist with reclassifications, journal entries, reconciliations, GL research, and other month-end adjustments as assigned
• Maintain accurate financial information across Craftable, Sage Intacct, Profit Sword, Expensify, and other Finance systems used by Southall
• Prepare recurring Finance and Accounts Payable reports and provide updates on key AP activities, outstanding issues, and assigned Finance priorities
• Collaborate with department leaders and Finance leadership on AP coding, invoice processing, vendor balances, payment status, and other accounting questions
• Identify opportunities to improve Accounts Payable procedures, internal controls, workflow, and processing efficiency and assist with testing new processes or system enhancements
• Assist with special Finance projects, audits, reconciliations, and process-improvement initiatives
• Perform other duties and responsibilities as assigned by the Assistant Director of Finance, Director of Finance, or Southall leadership based on business needs

• Minimum of 1-3 years of Accounts Payable or accounting experience; hospitality experience preferred
• Bachelor's degree (B.A) in accounting highly preferred, or four years related experience and/or training; or equivalent combination of education and experience
• The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodation may be made…