Administrative Assistant II - Family Office

Administrative Assistant II - Family Office

Location:1948 Double Double Drive, Franklin, TN

Work Type:

Full-time

Department:

Family Office

Come join our family at In-N-Out Burger!

The In-N-Out Burger Family Office Department has an excellent opportunity for a full-time Administrative Assistant II based in Franklin, TN
. This position will report to the Senior Director of Family Office and will be responsible for supporting the administrative needs of the Family Office department, including direct support of the department Senior Director.

* This position is full-time, in-office only

• Responsible for administrative tasks and projects for the Family Office department, such as scheduling meetings, answering phones, handling requests, and managing correspondence
• Coordinate and book travel for the team, such as reserving flights, hotels, and car rentals
• Manage expenses and receipts for team, using travel and expense management software (i.e. Concur)
• Maintain confidential files, records, and sensitive information with a high degree of discretion
• Coordinate communications and document requests with outside professionals, including attorneys, tax advisors, bankers, insurance brokers, and investment managers
• Coordinate daily tasks with the team to optimize workflow
• Help manage department calendars, plan meetings, and execute the day-to-day administration
• Help with project management, such as creating and updating workflows, preparing and providing documentation to internal teams, and tracking information
• Assist with preparing, organizing, and distributing materials for meetings, including PowerPoint presentations and booklets for C-level and Executive meetings
• Develop strong working relationships throughout the company, and with outside organizations and vendors, as an extension of the Family Office team
• Be part of a team-oriented department and assist in other areas as needed
• Pay Range is $25.96 - $30.00 per hour
• Office Hours in Franklin, TN:
  Monday-Friday, 8:00 am-5:00 pm
• Department needs may call for occasional overtime
• Excellent Benefits, to include Medical, Dental, Vision, Life Insurance, FSA’s, 401(k)/Profit Sharing Plan, Adoption Assistance, Education Reimbursement, Supplemental Health Plans and Pet Insurance

• 3-5 years’ minimum experience in an administrative role, preferably within a family office, wealth management, private equity, financial services, or executive support environment
• Experience with expense management, such as Concur or Quick Books, preferred
• General knowledge of or interest in finance, accounting, or investments, preferred
• Experience working with and supporting high net worth individuals is a plus
• Excellent written and verbal communication skills; ability to interact professionally with all levels of management
• Proven ability to manage multiple calendars
• Experience with coordinating and booking travel
• Exceptional attention to detail with a demonstrated ability to maintain accurate records, manage documentation, and handle data with a high degree of precision
• Strong problem‑solving skills and a "no task is too small" mindset, with the ability to support both routine administrative functions and special projects
• Demonstrated ability to handle sensitive and confidential information with discretion, integrity, and professionalism
• Strong organizational and time‑management skills with the ability to effectively prioritize multiple responsibilities and meet deadlines in a fast‑paced environment
• Ability to work independently while contributing positively to a collaborative team environment
• Capacity to manage competing priorities while keeping sight of big‑picture objective
• Resourceful, proactive, and adaptable with a willingness to assist across…