Project Coordinator at M2 Group, LLC Franklin, TN
Listed on 2026-01-02
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Engineering
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Administrative/Clerical
Project Coordinator job at M2 Group, LLC. Franklin, TN.
M2 Group is a growing civil engineering, surveying, and landscape architecture firm committed to delivering high-quality, thoughtful solutions. Guided by our core values—People, Passion, and Performance—we foster a collaborative, people-centered workplace where team members are supported, challenged, and encouraged to grow.
We value individuals who take ownership of their work, communicate clearly, and contribute positively to both project outcomes and company culture. Our team enjoys a flexible work environment, competitive benefits, and meaningful opportunities for professional development.
POSITION OVERVIEWM2 Group is seeking an experienced Project Coordinator to join our Franklin, Tennessee office. This role is central to maintaining project organization and momentum across civil engineering, surveying, and land development projects. Working closely with project teams and leadership, the Project Coordinator supports project setup, scheduling, documentation, financial tracking, and internal coordination from proposal through project completion.
KEY DUTIES & RESPONSIBILITIES Project Administration & Coordination- Support Project Managers with daily tasks, deadlines, and deliverables.
- Coordinate project schedules, milestones, bid dates, and permitting timelines.
- Maintain task lists, action items, and follow-up logs to support accountability.
- Prepare meeting agendas, record minutes, and distribute follow-up documentation.
- Track project budgets, invoicing progress, and contract compliance.
- Set up new projects in Ajera and prepare Docu Sign submissions for contracts and applications.
- Organize and maintain project files, drawings, contracts, and submittals.
- Assist with preparation and submission of civil plans, surveys, zoning packages, plats, and permit applications.
- Manage document revisions, version control, and QA/QC review routing.
- Ensure documents align with M2 branding standards and maintain the Operational Excellence Manual.
- Act as a communication liaison between clients, internal teams, subconsultants, utilities, and agencies.
- Assist clients with submission requirements, schedules, and deliverables.
- Maintain project dashboards, tracking logs, permitting records, and status reports.
- Coordinate updates for weekly project meetings and track outstanding agency comments.
- Support workforce planning and staffing forecasts.
- Assist with proposal preparation, fee tracking, contract setup, and project initiation.
- Monitor contract limits, subconsultant amounts, change orders, and reimbursable expenses.
- Prepare billing support and coordinate with accounting on invoicing and AR follow-up.
- Manage company vehicle fleet documentation and ensure timely completion of contracts, insurance, and subconsultant agreements.
- Working knowledge of civil engineering and land surveying workflows.
- Ability to interpret engineering plans, surveys, and site development documents.
- Proficiency in Microsoft Office.
- Experience with industry ERP software (i.e. Deltek Ajera/Vantagepoint) and Bluebeam preferred.
- Strong written and verbal communication.
- Highly organized with excellent attention to detail and follow-through.
- Comfortable interacting with clients, municipalities, and vendors.
- Associate or bachelor’s degree preferred, or equivalent experience.
- Minimum of 2 years of project coordination or administrative support experience in an A/E/C or project-based environment.
- Valid driver’s license required.
- Demonstrate alignment with M2 Group’s core values:
People, Passion, and Performance. - Maintain accurate and timely project documentation.
- Support Project Managers in meeting schedules and deliverables.
- Promote a collaborative, solution-oriented culture.
- Contribute to continuous process improvement and system enhancements.
- Occasional field visits may be required; target utilization rate of 50–60%.
- Competitive salary starting at $50,000 per…
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