Senior Event Planner

Job Description

Senior Event Planner

Location: Franklin, Tennessee
Reports to: Director of Events
Employment Type: Full-Time, Exempt

Salary Range Starts: $85,000

Position Overview

We are recruiting a Senior Event Planner on behalf of a luxury hospitality property in Franklin, Tennessee. This opportunity is ideal for an experienced event professional who enjoys creating memorable experiences, building client relationships, and coordinating exceptional meetings and special events.

The Senior Event Planner oversees group meetings, retreats, programs, and special events booked through the Sales Department. Serving as a primary client contact, this individual manages planning details, coordinates across departments, and ensures each event meets contractual commitments and client expectations.

Key Responsibilities

• Manage group meetings, retreats, programs, and special events from Sales Department turnover through execution.
• Build strong client relationships, clarify event needs, and coordinate arrangements that meet client expectations.
• Identify opportunities to enhance events through upgrades, additional services, and special offerings.
• Review and monitor contractual agreements covering guest room blocks, meeting spaces, food and beverage, and other event services.
• Communicate accurate, timely event details to all involved departments.
• Prepare and maintain function sheets, client correspondence, internal booking reports, and event files; delegate preparation as appropriate.
• Partner with culinary and operational teams to coordinate special menus, services, and event requirements.
• Participate in business reviews, pre-convention meetings, training sessions, and other event and catering-related meetings.
• Collaborate with department leaders to ensure all commitments to each group are fulfilled.
• Maintain knowledge of market trends, competitors, and customer preferences.
• Represent the property at community events, social functions, and industry meetings as needed.
• Perform additional duties as assigned by leadership.

Qualifications and Experience

• Three to five years of experience leading event operations in upscale hotels or resorts.
• Excellent verbal and written communication, networking, and presentation skills in English.
• Strong organizational skills and exceptional attention to detail.
• Demonstrated ability to manage complex assignments, prioritize competing demands, and meet deadlines.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, and Delphi.
• A collaborative leadership style with the ability to listen, coach, guide, and support team members.
• Strong interpersonal skills, including the ability to build consensus, facilitate discussions, and gain support across departments.
• Flexibility and adaptability in a dynamic hospitality environment.

Education and Certification

• A four-year college degree is preferred; an equivalent combination of education, relevant training, and professional experience will be considered.
• Certified Meeting Professional (CMP) certification preferred.

Schedule and Physical Requirements

• Availability to work evenings, weekends, and holidays as event schedules require.
• Ability to stand and walk for extended periods.
• Ability to push, pull, and lift up to 50 pounds.
• Ability to work indoors and outdoors in varying weather conditions.

Darryl Jackson
Patrice & Associates
Executive Recruiting Specialist and Consultant
Bachelor's Degree - Service Management
- 35 + years of Hospitality Management Experience
Managing 500+ employees
Managing $100+ Million in Revenue Volume

Darryl Jackson Patrice & Associates Executive Recruiting Specialist and Consultant Bachelor's Degree - Service Management - 35 + years of Hospitality Management Experience Managing 500+ employees Managing $100+ Million in Revenue Volume