Senior Underwriting & Promotions Coordinator

Overview

Reporting to the Executive Director of Live Events & Underwriting, the Underwriting & Promotions Senior Coordinator plays a key role in planning and delivering underwriting, sponsorship, and live event initiatives across the Ministry’s portfolio. The position ensures systems, timelines, and deliverables are clearly defined and met with precision. This role drives operational excellence by coordinating project workflows, monitoring KPIs, and keeping campaigns and events on schedule, within scope, and on budget.

In addition to strong administrative accuracy, the Senior Coordinator takes ownership of ticketing for donated seats, approves travel within set guidelines, and researches potential partnerships to provide recommendations to inform Ministry decisions. Success in this role requires proactive problem‑solving and a commitment to expanding the Ministry’s reach through effective underwriting relationships.

In addition, a VALUES FIT is top priority.

• As a member of the Live Events & Underwriting team, demonstrates the team’s vision in day‑to‑day activities and Ministry initiatives.
• Direct administrative and operational activities for underwriting and promotional initiatives tied to live events, ensuring smooth execution across teams.
• Anticipate operational needs, identify potential issues early, and recommend process improvements that enhance efficiency.
• Create and maintain project plans and timelines; monitor progress and adjust as needed to meet goals.
• Manage ticketing for donated seats from start to finish, including coordination with ministry leaders, vendors, and on‑site teams to ensure proper distribution and event‑day execution.
• Approve underwriting team travel within established guidelines; plan and book logistics to support event participation.
• Research potential underwriting partners, prepare summaries, and share recommendations with leadership to help inform Ministry decisions.
• Share accurate information across underwriting, live events, marketing, finance, and legal teams to keep projects aligned.
• Coordinate the execution of underwriting agreements, tracking deliverables, monitoring timelines, and confirming fulfillment of contractual obligations.
• Maintain detailed records of underwriting campaigns, including contracts, invoices, payments, and activation reports.
• Assist with forecasting, budget tracking, and reconciliation to support financial accuracy and stewardship of Ministry resources.
• Monitor and report on Key Performance Indicators (KPIs) to measure the effectiveness and growth of underwriting initiatives.
• Prepare internal status reports, leadership updates, and post‑event summaries to inform strategic decisions.
• Uphold the Ministry’s mission through excellence in organization, communication, and stewardship of every partnership opportunity.
• Support event budget process by tracking expenses, preparing summaries for leadership review and assisting with documentation and reconciliation following each event.
• Demonstrate initiative with proactive follow‑up and servicing ongoing relationships; help drive decisions by providing timely response to questions, concerns, and requests for information.
• Support stakeholders across key project constraints including budget, time, quality, resources, and scope.
• Think outside of the box to remove roadblocks and support the project team to achieve results.
• Manage multiple mid‑size projects simultaneously.
• Take full responsibility for own work and tasks, and that of others where applicable.
• Perform other duties as assigned.

• Bachelor’s degree, or combination of education/training with relevant experience.
• 2-4 years of experience working as a Project Manager on mid‑size projects with several business sponsors, timelines, and dependencies.
• Experience successfully planning, organizing, leading, directing, and managing projects.
• Radio Traffic systems knowledge (Aquira, Wide Orbit or other) preferred.
• Demonstrated knowledge of Project Management Life Cycle…