Administrative Assistant

Job Title:

Administrative Assistant

Location:

Frederick, Maryland
Pay: $20/hour

Schedule:

Part-time (20–30 hours/week)

Reports To:

CEO

We are seeking a detail-oriented and proactive Administrative Assistant to support our LED-lighting conversion projects incentivized through Maryland energy companies. This position plays a critical role in ensuring that all required paperwork is accurately completed and submitted on time. The ideal candidate will be highly organized, self-motivated, and comfortable managing multiple administrative tasks simultaneously. This role offers flexible part-time hours and the opportunity to contribute to environmentally impactful work.

Prepare, organize, and submit paperwork required for energy incentive programs

Track project documentation and ensure compliance with program requirements and deadlines

Maintain internal records of submissions, approvals, and communications with utility companies

Communicate with internal teams and external contacts to gather necessary documentation and signatures

Keep accurate and meticulous track of all project progress in a web-based CRM solution

Coordinate installation schedules with client contacts and installation subcontractors

Assist the CEO and other team members with general administrative support, as needed

Review and process project-related paperwork

Monitor submission timelines and follow up on outstanding documents

Enter and update data in internal and external systems (including cloud-based CRM)

File and organize digital records

Draft or proofread documents for accuracy and completeness

Schedule or coordinate meetings as needed

Follow‑up with clients and business partners via email, phone and text

Prior administrative experience is a strong plus

Excellent organizational skills and attention to detail are key to success

Ability to manage time and prioritize tasks across multiple projects

Strong written and verbal communication skills

Comfortable using email, spreadsheets, and cloud-based file storage (e.g., Google Drive)

If you are reliable, efficient, and excited to support clean energy initiatives through well-organized project administration, we encourage you to apply!

Help businesses save money, one LED at a time!