Administrative Assistant

Job Title: Administrative Assistant

Industry: Real Estate Investment / Asset Management

Location (city, state): Bethesda, MD

Assignment Type: Direct Hire (Full-Time, Permanent)

Pay: $65,000–$75,000 annually (no flexibility)

Work Schedule: Monday–Friday, 9:00 AM – 5:30 PM 5 days onsite (no remote flexibility)

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Addison Group is partnering with one of our clients
, a nationally operating organization within the real estate investment space. The Bethesda office is one of the company’s largest locations and is known for its collaborative, team-oriented culture. Employees enjoy working in-office together and participating in social and professional events.

Our client is seeking a proactive and detail-oriented Administrative Assistant to support daily office operations and an Asset Management team. This is a hands‑on, in‑office role focused on keeping the office running efficiently while providing administrative support across departments and multiple time zones.

• Provide day-to-day administrative and office support to a team of professionals
• Manage calendars, schedule meetings, and coordinate conference room and virtual meeting logistics
• Greet visitors, answer phones, and manage incoming and outgoing mail and deliveries
• Maintain office organization, including kitchen and common areas
• Arrange domestic and occasional international travel and prepare expense reports
• Prepare, format, and proofread documents, presentations, and reports
• Coordinate document execution and approvals using electronic signature tools
• Maintain and update internal databases with property and contact information
• Route invoices and documentation to appropriate internal and external stakeholders
• Support onboarding logistics for new hires
• Assist with ad hoc administrative and reporting projects
• Obtain Notary Public certification and serve as the office notary (fees paid by employer)

• Bachelor’s degree from a four-year college or university (required)
• 3–5+ years of experience in high-volume administrative support
• Strong Excel skills, including formulas and pivot tables
• Experience preparing expense reports and supporting multiple individuals
• Excellent written and verbal communication skills
• Highly organized, detail-oriented, and self‑motivated
• Comfortable working with teams across multiple time zones
• Real estate or financial services experience is a plus, but not required

• Start date:
  
  Approximately two weeks after offer
• Interview process:
  Virtual interview followed by onsite interview
• Team environment:
  Reporting to an experienced Office Manager; supporting an office of approximately 25 employees and a larger national team
• Work environment:
  Fully in‑office role with a collaborative, professional culture

• Modern office in a walkable downtown Bethesda location
• Parking and public transportation costs covered
• On‑site gym access
• Fully stocked office with snacks and beverages
• Regular team events and social gatherings

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non‑discrimination in employment in every location in which the company has facilities.

Reasonable accommodation is available for qualified individuals with disabilities, upon request.