Executive Assistant - Circuit Court

Non-exempt (compensatory and/or overtime eligible); full-time; 40 hours worked;
Monday
- Friday; 8:00 a.m. – 5:00 p.m; full benefits

This position provides high level administrative and clerical support to the Magistrate of the Circuit Court for Frederick County, MD. The Executive Assistant reports directly to the Circuit Court Magistrate, with supervision by the Chambers Manager. Direction may also be received from other Circuit Court Judges, Magistrate, or Circuit Court Administrator.

This position serves at the discretion of the Circuit Court Judges, and is an at will employee which means that either an employee, or the court, may terminate the employee relationship at any time, with or without cause (Section 2-501 of the Courts and Judicial Proceedings Article of the Annotated Code of Maryland). There are no contractual relationships between the Circuit Court and an employee;

letters, benefit or policy statements, performance evaluation, handbooks, or other employee communications should not be interpreted as such. The at-will relationship remains in full force and effect notwithstanding any statements to the contrary made by court personnel or set forth in any documents.

NOTE:

The upper pay range reflects possible wage rates for internal County transfers and promotions, which are calculated per County policy. For external hires, offers are made at the base wage rate.

Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members.

Frederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full-time benefited Frederick County Government employee.

• 11 days of Vacation leave with increase after 2 years of employment
• 15 days of Sick leave with unlimited annual carryover
• 11 paid holidays, plus 2 additional floating holidays (10 and 11 month employees may not receive all holidays)
• Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending
• Employee Health Center with no or low-cost primary and urgent care
• 100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit
• County and Employee funded Defined Benefit Pension Plan
  • Vesting after 5 years of service
  • Additional service credit for eligible previous public service, military service, etc.
• Work/Life balance programs include:
  Employee Assistance Program and Employee Wellness Program
• Generous Tuition Reimbursement Program
• Other employee-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan

NOTE:

Benefited employees will accrue service and leave based on the FTE and/or hours worked per calendar year.

For more information, visit our benefits page on the Frederick County Government job opportunities webpage.

• Acts as an intermediary for the Administrative Official maintaining frequent contacts with the public, administrators, judges, professional staff, and other state or local government officials
• Compose and prepare documents and update as necessary presentation materials, manuals, professional correspondence, memoranda, reports and other materials from electronic files, handwritten notes, or other sources, for approval and signature as appropriate; proof and edit materials for accuracy and format; make corrections; ensure adherence to established style guidelines and formats
• Serve as contact regarding building issues; issue work orders, as needed
• Assist and coordinate building and office moves, as needed
• Assist with annual inventories of all State and County equipment and/or furniture
• Create, update and maintain manual and computerized files and filing systems
• Prepare various different types of case reports to monitor case flow, create recommended court orders and other related legal documents in family cases for the Magistrate from what transpires in court and/or from dictation from corrected copy, rough draft, or oral instructions using a personal computer
• Prepares a range of general to complex correspondence, memorandums, and reports on behalf of the administrative…