Administrative Assistant; Part-time

We are looking for a part-time administrative assistant to perform a variety of administrative and clerical tasks. Duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls on a multi-line phone system.

To be successful, you should have a pleasant personality, as this is also a customer service role requiring excellent communication and interpersonal skills. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking skills are essential for this position.

• Greet and welcome guests as soon as they arrive at the office
• Answer, screen and forward incoming phone calls to the appropriate personnel or department
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintaining office supplies and keep inventory of stock
• Data entry and special projects support for various team members and departments
• Perform other clerical duties such as filing, photocopying, taking meeting minutes and faxing
• Maintain marketing area and inventory of materials
• Assist administrative staff where needed
• Service contract renewals mailings
• Order processing

• Proven work experience as an Office Coordinator, Receptionist, Front Office Representative or similar role
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. fax machines, scanners and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills and fluency in English is a must
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Engage with customers to provide positive customer experience
• Reliable with patience and professionalism

High school graduate or GED, some college or other relevant education/experience a plus. At least 1 year experience that is directly related to the job duties and responsibilities specified.

• Must pass a background check
• Ability to communicate effectively through reading, writing and the spoken word, in person and on the telephone; fluency in English is a must.
• Ability to generate professional emails and computerized record maintenance skills.
• Ability to work reliably and independently.
• Proficiency with Microsoft Office Software
• Ability to understand and follow directions.