Office Manager Administrative Officer III

The Attorney General is the chief legal officer of the State of Maryland. The Office of the Attorney General (OAG) has the general charge, supervision, and direction of the State’s legal business, acting as legal advisors and representatives of the major agencies, various boards, commissions, officials, and institutions of State Government. The OAG also protects the public by civil enforcement of antitrust, civil rights, consumer protection, and securities laws and regulations and by the prosecution of organized crime, Medicaid fraud, environmental crimes, insurance fraud, state tax evasion, and other statutorily assigned matters.

As Maryland’s 47th Attorney General, Anthony G. Brown leads the Office with a critical focus on equity, justice, and fairness.

STD
0015

6 St Paul St.
Suite 1200
Baltimore, MD 21202

The Maryland Department of Transportation, Maryland Transit Administration (MDOT MTA) is in search of an Officer Manager/Administrative Officer III. This position provides administrative support to MTA OAG, one Deputy Principal Counsel, one Asst. Deputy Principal Counsel and nine Assistant Attorneys General. The position assists MTA OAG staff, and interacts with MTA directors, chiefs, managers, and other staff. The position performs financial, organizational, and administrative duties.

The position requires regular contact with MTA personnel, other MDOT modals, administrations and State agencies, court personnel and state, federal and local government entities. The position’s duties are necessary for the effective operation of the MTA legal office, to ensure that all personnel and administrative operations, including budgetary matters, are handled efficiently.

Legal Administrative Support:
Provides administrative and secretarial support to the Office; conducts legal research and analysis for projects as directed by the attorneys; prepares reports, surveys, and summaries of complex documents; prepares legal, general and confidential correspondence; drafts legal documents, pleadings, contracts, briefs, deeds, and other materials at the direction of the attorneys; maintains the law library and other legal resources of the Office;

organizes and maintains manual and electronic documents, books, databases, files and records; maintains and organizes case files and records; handles confidential personnel files and provides support for performance evaluation process; screens client and citizen calls and requests for information; manages calendars, appointments, and schedules; coordinates meetings, programs, or events; and assists with training and travel arrangements.

Budget (Invoices/Purchasing):
Following MTA procedures, prepares the annual operating budget for the Office for review and approval by the Deputy Principal Counsel; monitors the budget on a regular basis to ensure compliance with MTA procedures; manages the purchasing of furniture, supplies and equipment for the Office with approval of Principal Counsel; manages the payment of invoices; maintains comprehensive knowledge of MTA Finance and budgeting procedures;

monitors use of MTA issued purchasing card; and manages Information Technology needs for the Office.

Office Management:
Leads assigned administrative support staff; trains assigned staff on duties and functions in the Office; ensures that training requirements are met; maintains appropriate Office coverage; and participates in recruitment of assigned staff. Assists Deputy Principal Counsel and Assistant Deputy Principal Counsel in creating Office policies and procedures for administrative workflow processes; strives to improve efficiency and quality; and assists with Office operations and procedures.

Assist with time…