Technical Support Officer, Conference management - Casual

The Technical Support Officer will act as a main point of contact for assigned conference support for ASTMH, MiM and others as needed. They will work with technical staff to support efficient management and implementation of technical activities.

In close collaboration with the Sr. Director Malaria, the Technical Support Officer will provide specialized technical assistance in managing Jhpiego’s presence at two upcoming malaria conferences, the American Society of Tropical Medicine and Hygiene (ASTMH) Annual Meeting (November 2026) and the Multilateral Initiative on Malaria (MIM) Conference (May 2027), and others if needed.

This short-term casual position will provide surge support for the preparation, planning, coordination, communication, knowledge management, and reporting leading up to and after the conferences with the goal to ensure impactful organizational presence. The short-term position will liaise with the office of global and technical excellence (GPTE) including country projects and programs, the office of strategic growth and partnerships (SGP) and the Global Engagement and Communications Office (GECO).

Duration:
October 2026 – June 2027

• Manage the final list of attendees with accepted abstracts approved to attend
• Ensure Jhpiego participants are registered for the conference
• Ensure attendees have visas, booked flights, and hotel reservations
• Support the set-up of Jhpiego conference presence on website
• Develop the conference attendees’ booklet
• Maintain an up-to-date tracker for all abstracts accepted for oral and poster presentations
• Coordinate the reviews, development, and finalization of all presentations and posters
• Develop a detailed presence plan with dates, times, and locations for all Jhpiego oral presentations and posters
• Ensure that posters are printed and delivered to the conference site on time
• Develop and execute a communication plan for the conference
• Coordinate with GECO on the development and posting of short messages on Linked In, Twitter, and other platforms
• Provide real-time updates of Jhpiego activities at the conference, e.g., presentation dates, times, and locations
• Responsible for coordinating meetings with donors and partners
• Develop the final conference report

• Manage internal call for abstracts, abstract review process and support the submission of abstracts to the conference
• Review the conference website for news and updates
• Develop and manage a Teams site for the MIM conference
• Develop conference presence plan, to include all activities including booth, side meetings and Jhpiego staff events.
• Develop and maintain a tracker in excel for abstract details and review process
• Manage the final list of attendees with accepted abstracts approved to attend
• Ensure Jhpiego participants are registered for the conference
• Ensure attendees have visas, booked flights, and hotel reservations
• Support the set-up of Jhpiego conference presence on website
• Develop the conference attendees’ booklet
• Maintain an up-to-date tracker for all abstracts accepted for oral and poster presentations
• Coordinate the reviews, development, and finalization of all presentations and posters
• Develop the detailed attendance plan with dates, times, and locations for all Jhpiego oral presentations and posters
• Ensure that posters are printed and delivered to the conference site on time
• Develop and execute a communication plan for the conference
• Coordinate with GECO on the development and posting of short messages on Linked In, Twitter, and other platforms
• Provide real-time updates of Jhpiego activities at the conference, e.g., presentation dates, times, and locations
• Responsible for…