Administrative and Office Specialist III

Administrative and Office Specialist III

Join to apply for the Administrative and Office Specialist III role at Virginia's Community College System
. This is a full‑time position within Germanna Community College, located in Fredericksburg, VA, where the role supports managers, staff, and visitors by handling a range of administrative tasks to ensure efficient operations.

• Performs general office tasks, including filing and ordering supplies.
• Schedules appointments and coordinates meetings or events.
• Handles purchasing, budget, and grant tracking.
• Makes travel arrangements and submits travel vouchers.
• Screens phone calls, routes callers, and greets visitors.
• Generates reports, takes minutes from meetings, creates presentations, and collects data.
• Maintains polite and professional communication in person, via phone, and e‑mail.

• Proficient with Microsoft Office 365.
• Excellent oral and written communication skills.
• Associate degree or equivalent experience.
• Experience working in an educational or business setting.

Special assignments may include additional duties as assigned or assistance during emergency declarations by the Governor. The role may require travel as needed.

The Virginia Community College System provides equal employment opportunities to all employees and applicants and complies with the Americans with Disabilities Act. AHP letters may be required for individuals with disabilities.

• Resume
• Cover Letter / Letter of Application