Secretary, Attendance MS

Facilitate the efficient operation of the school administrative office and provide clerical services for the school's administrative staff.

High School diploma or GED

• Must be self-motivated and possess the ability to work with frequent interruptions, multi-task and effectively manage multiple priorities and deadlines.
• Skill in reading, learning, interpreting, applying and explaining applicable rules, policies and procedures related to student attendance.
• Maintain a high degree of attention to detail and accuracy in mathematical calculations and recordkeeping to maximize funding opportunities and minimize accountability sanctions.
• Demonstrate strong organizational, communication and interpersonal skills with the ability to work collaboratively with parents, students, school officials and as a team member.
• Maintain a high level of integrity and confidentiality regarding student records and campus issues.
• Use of computer applications related to the work, including word processing and spreadsheet applications.
• Bilingual abilities are a plus; able to read, write and speak Business Spanish proficiently.

One to three years of secretarial experience preferably in a public education environment

Read, understand, apply and adhere to all rules and guidelines set forth in the TEA Student Attendance Accounting Handbook and local attendance procedures manual.

1. Collect and enter daily attendance and PEIMS data into established database and verify accuracy according to established checklists and procedures.

2. Run periodic status reports to verify teachers have posted attendance in accordance with the established timeline and provide notification to administrators to assist with resolving repeated deviations from the prescribed schedule.

3. Perform daily attendance updating, corrections, balancing tasks and other attendance accounting functions based on receipt of signed and dated official documentation, including campus logs, doctors notes, excuse notes, etc.,

4. Recognize deficiencies in source documents and returns them to originator for correction/completion prior to applying any changes to student records.

5. File all attendance supporting documentation and reports in daily attendance folder or individual student attendance folders for audit purposes.

6. Print daily, weekly, and six weeks' attendance summaries and file checks to review data and documentation for completeness and accuracy.

7. Prepare and distribute various cyclical reports and other documentation to school administrators and other staff (enrollment, site counts, attendance, special programs, truancy, trends, etc.,) for monitoring, verification, accountability, funding, and campus improvement.

8. Be responsible for the integrity of all data maintained and promptly produce the required student attendance data sets upon request by administrators, central official or upon notification of an audit.

9. Maintain efficient and well organized electronic and paper data collection logs and files for student records, including permanent cumulative records and reports as required by TEA for audit purposes and local district reference.

10. Serve as the primary customary service contact for parents and students regarding student attendance questions, discrepancies, other general matters of concerns and reinforce importance of daily attendance.

11. Assist in working cooperatively with campus and district staff to enter, compile, and validate data required for the district PEIMS submission according to the Student Attendance Accounting Handbook and PEIMS Data Standards.

12. Work directly with staff responsible for student…