Safety Department Program Assistant

Spotsylvania County School District RIVER RUN - ADMINISTRATION - FREDERICKSBURG, Virginia Open in Google Maps

Job : 5968043

Final date to receive applications: Nov 05, 2026 11:59 PM (Eastern Standard Time)

Posted: Oct 22, 2026 4:00 AM (UTC)

Starting Date: To Be Determined

The Safety Program Assistant III provides both secretarial and accounting support to the Safety Department. This position may also assist in a variety of other administrative functions in support of the efficiency, productivity and daily operation of the Safety Department.

• Maintains complete records of all financial transactions
• Maintains financial filing system and general office paperwork and procedures.
• Establishes and coordinates the efficient operation of several account lines to include local and grant funds including the School Security Equipment Grant (Department of Education) and SRO/SSO Grant (Department of Criminal Justice Services) and disburses funds in accordance with budget allocations.
• Manages payment to the Sheriff’s Department for deputy services for School Board Meetings.
• Secures Emergency Medical Services for high school football games and graduation ceremonies and manages payment to the County for these services.
• Monitors the balance of funds for Administrative Services’ postage meter, and metering mail for the Instruction Department and programs (Alternative Ed, Family Services, etc.).
• Reconciles accounts and provides reports for the central office.
• Prepares the monthly annual reports and records in compliance with auditor’s regulations.
• Maintains financial reports and provides information to supervisors as requested.
• Assists Administrators with discipline data analysis, setting up disciplinary hearings and the registrations of students for counseling support through the Office on Youth.
• Maintains responsibility for data entry and analysis of the annual Department of Education SBAR (Student Behavior and Administrative Response) Discipline Report.
• Trains Administrators to enter annual updates with SBAR and provide support for discipline data entry.
• Communicates with vendors to secure and maintain supplies and equipment; maintains inventory of School Security Officer uniforms,security badges (not keyless entry), and school security equipment (cameras and radios).
• Receives and screens visitors, telephone calls and mail; personally responds to inquiries by making decisions which in the employee’s judgment do not require the supervisor’s attention.
• Prepares necessary informational materials specific to the department for which they are assigned.
• Leverages Division safety and security systems (Raptor, Visitor Management System, Harris Emergency Radio, Anonymous Tip Line, etc); remains up to day with best practices and completes regular training.
• Serves as the point of contact in the event of a building evacuation.

Required

• High School Diploma or GED
• Five (5) years of experience in a bookkeeping, accounts payable or related position

Preferred

• Associates Degree in Safety Management, Business Administration or related field

Comprised of 31 schools and home to a diverse student population of over 24,000, Spotsylvania County Public Schools is one of the largest School Divisions in the Commonwealth of Virginia.

The financial benefits of working for Spotsylvania County Public Schools include:

• competitive salary
• monthly PTO accrual
• robust healthcare benefit plans
• enrollment or transition into the Virginia Retirement System (VRS) with defined contributions and potential employer match
• FMLA and Short-Term Disability leave
• Tuition Reimbursement
• Employee Assistance Programs (EAPs)
• employer paid…