Accounts Receivable Coordinator

Division:
New Dawn Final date to receive applications:
April 18, 2025,4:00 pm Email resume to:
Human Resources

Schedule:

Permanent, Full-Time/Part-Time Salary/Wage: $50,000-$56,500 annually Openings: 1

Job Description  The Accounts Receivable (AR) Coordinator is responsible for overseeing all aspects of accounting receivable activities, ensuring timely and accurate invoicing, collections, and posting of transactions. The AR Coordinator works in close collaboration with the Accounts Payable (AP) Coordinator to ensure smooth financial operations across multiple functions. The AR Coordinator is also responsible for accounting tasks including journal entries, intercompany transactions, allocations, and adjustments.

Duties & Responsibilities   Accounts Receivable Management:
Ensure compliance with company policies, accounting standards, and regulatory requirements
Work with department/companies across the organization to create and/or issue invoices for goods, programs and/or services rendered, rent, or external funding owed ensuring accuracy in billing amounts and compliance with contractual terms
Monitor outstanding balances and overdue accounts and work with department/companies and their respective clients, customers, vendors, residents, tenants, participants, and/or external funders to communicate and facilitate timely payment of monies owed
Receive, process and post payments made to the respective account through various payment methods ensuring that payments align with invoices
Prepare and distribute statements and/or receipts as required
Prepare bank deposits from payments received
Accounting & Recording:
Prepare and post revenue and sales journal entries in accounting software utilizing reports from company specific software systems (i.e. Generations, Better Meal Delivery, etc.) including intercompany entries, transfers, audit, insurance allocations, pension plan expenses, and adjustments for funded programs
Reconcile and post POS entries for those entities that use POS systems (i.e. Café, Footcare, etc.)
Ensure that all financial records related to accounts receivable are accurately maintained, filed, and easily accessible
Prepare accounts receivable reports such as accounts receivable status, aging summaries, and cash flow forecasts as required
Perform regular reconciliations and/or audits of accounts to ensure accuracy, to identify and resolve discrepancies, and ensure that all transactions are accurately recorded
Prepare documentation for audits, providing required support as needed
Communication:
Work closely with the Accounts Payable Coordinator, other Finance team members, and colleagues across the organization to ensure efficient operations and to resolve any discrepancies across various financial functions
Address customer inquiries regarding invoices, payments, and account balances, and providing exceptional customer service to maintain positive relationships
Other

Duties & Responsibilities:

Participate in internal team meetings as required
Look for potential improvements and help implement solutions
Maintain quality, safety and the confidentiality of employees, clients, and volunteers
Maintain professionalism, tact, diplomacy, and sensitivity so as to portray New Dawn in a positive manner, consistent with its values and vision
Update job knowledge by participating in educational opportunities, engaging in professional networks, and participating in professional organizations
Respond to the needs of others with effective communication, mutual respect, and consistent follow through to build trust and workplace relationships
Promote the mission and values of New Dawn both internally and externally
Other duties as assigned
Qualifications   Post-secondary diploma or degree in Accounting, Finance, Business Administration, or a related field
Minimum two (2) years’ experience in an accounts receivable or general accounting role
Knowledge and understanding of full-cycle accounting and related financial processes
Proficiency with accounting software (i.e. Sage, Quick Books, SAP, etc.)
Proficiency with Microsoft Excel, beyond basic knowledge and expertise
Compassion, empathy, diplomacy, and problem solving
Experience…