More jobs:
Administrative/Executive Assistant
Job in
Fredericton, New Brunswick, E3G, Canada
Listed on 2026-06-23
Listing for:
Mathews Dinsdale & Clark LLP
Part Time
position Listed on 2026-06-23
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Clerical, Business Administration -
Business
Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
A leading national boutique law firm specializing in Labour and Employment Law is looking for an outstanding part-time Administrative/Executive Assistant to join its team, supporting a senior legal partner and legal assistant in a dynamic, professional, and rewarding workplace. Preference will be given to those applicants who have strong administrative experience. The successful candidate will possess strong interpersonal skills, and the ability to multi-task successfully.
Duties and Responsibilities
Client File Management
Create, organize, and maintain electronic client/matter files within a document management system
File emails and attachments using standardized naming conventions
Ensure proper document management and version control
Calendar Management
Schedule and coordinate meetings based on established preferences
Follow up on meeting requests to ensure timely booking
Provide daily summaries of upcoming schedules, including required documentation and contact details
Administrative Support
Transcribe daily dictation related to emails, meetings, and instructions
Handle bank deposits
Manage incoming/outgoing mail and courier services
Distribute mail appropriately
Occasionally pick up or deliver documents (including from/to the lawyer's residence)
Assist with general office maintenance
Perform other related administrative duties as required
Qualifications
Previous experience in an administrative or executive assistant role preferred
Strong organizational and time management skills
Excellent written and verbal communication skills
High level of discretion and professionalism
Proficiency with Microsoft Office and document management systems (iManage experience an asset)
Ability to multitask and prioritize effectively in a fast-paced environment
Schedule
This is a part-time hourly role with a regular schedule of 8:00 a.m. to 12:00 p.m., Monday through Friday.
Work Location
In-person at our downtown Fredericton office
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