Faculty Support Coordinator; Secretary PL

Closing Date:
August 10, 2026 at 4:00 PM

Faculty of Law
The Faculty of Law supports a dynamic academic environment that combines research excellence, innovative teaching, and service to the legal community. Faculty members require responsive administrative support to assist with teaching preparation, research activities, and academic administration.

WHAT WE OFFER

Full-time | Continuing | Fredericton | On-Campus

Standard

Work Hours:

Mon - Fri | 8:15 am - 4:30 pm | 36.25 hours per week

Salary Range: $23.48 - $27.26 per hour

YOUR FOCUS

Reporting to the Manager of Academic Affairs & Student Services, the Faculty Support Coordinator (Secretary PL4), provides a blend of writing-focused, organizational, and administrative support to faculty members. The role combines higher-level document preparation and coordination functions with traditional administrative responsibilities that contribute directly to teaching and research effectiveness.

• Proofread and format presentations, reports, articles, and other professional or academic documents.
• Ensure consistency, clarity, and adherence to formatting standards.
• Assist in preparing presentation materials for conferences, lectures, and professional events.
• Provide administrative support related to research activities, including formatting and assembling documents and supporting timelines.
• Assist faculty with coordinating research grant application materials, ensuring documentation is complete and properly organized.
• Liaise with centralized university services (e.g., Office of Research Services) to ensure compliance with institutional processes and avoid duplication of functions.
• Support preparation of reports and research documentation as required.
• Assist with preparation and distribution of course materials, including assembling course packs and coordinating with appropriate campus services.
• Support faculty in organizing teaching resources and course documentation.
• Assist with uploading and maintaining course content within learning management systems, where applicable.
• Help ensure materials are prepared and distributed in a timely manner.
• Provide general administrative support to faculty members, including correspondence, scheduling assistance, and document preparation.
• Coordinate meeting logistics and maintain organized records and filing systems.
• Support routine academic administrative processes as required.
• Assist faculty with planning conference travel, including itineraries, registrations, and documentation.
• Prepare required materials and support reimbursement processes in accordance with university policies.
• Provide reception or clerical support as required within the broader administrative team.
• Assist with special projects and faculty initiatives.
• Perform other related duties as assigned.

WHAT YOU BRING

• Undergraduate Degree in any discipline
• Demonstrated experience coordinating multiple priorities and managing detailed administrative processes.

Additional Strengths

• Experience providing administrative or academic support in a higher education environment.
• Experience supporting research, teaching, or professional services environments.
• Exceptional written communication skills and strong attention to detail.
• Excellent proofreading, editing, and formatting abilities.
• Strong organizational and time-management skills.
• Ability to handle confidential information with discretion and professionalism.
• Strong interpersonal skills and ability to work collaboratively with faculty, staff, and students.
• High level of proficiency with standard office software and document formatting tools.
• Ability to work independently and exercise sound judgment.

WHY CHOOSE UNB?
UNB offers a large variety of benefits for employees, including a full pension, a minimum of three weeks of vacation annually, the Employee and Family Assistance Program (EFAP), and dental, life, and health insurance.

SECRETARIES, ACCOUNTANTS, LIBRARY ASSISTANTS AND CLERKS (SALAC)
This position is part of the UNIFOR, Local 4504 employee group and falls under the SALAC Collective Agreement.

COMMITMENT TO EQUITY, DIVERSITY & INCLUSION
The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression.

Preference will be given to Canadian citizens and permanent residents of Canada.

We thank all who apply; however, only those selected for an interview will be contacted.