Temporary Research Coordinator

Reporting to the Associate VP (Research), and the Chair of the Research Ethics Board, the Research Coordinator provides specialized support to the Office of Research Services and the Research Ethics Board. The Research Coordinator maintains records relating to research grants using an electronic grant management system, ensuring that applications, letters of award, and budgetary materials are up-to-date and accessible. The Research Coordinator also maintains the university's Open Access Repository and Research Data Management Repository, both of which involve curating materials and adding metadata required for upload.

The position involves maintaining a database of faculty research expertise and informing the university community about faculty research achievements. The Research Coordinator provides support to the Senate Research Committee, including taking minutes, generating letters of award, coordinating internal funding opportunities, and assisting with research policy development. The Research Coordinator may also be required to provide support to the AVPR and/or EDI Strategist regarding the university's EDI (Equity, Diversity, and Inclusion) initiatives and its Research Data Management (RDM) Institutional Strategy.
The Research Coordinator also provides support to the Research Ethics Board, creating and maintaining files, reviewing files, and sending them to REB members, creating agendas and taking minutes, and answering questions from faculty members concerning the REB application and approval process. The Research Coordinator must complete the TCPS Core-2022 research ethics training, attends the annual conference of the Canadian Association of Research Ethics Boards (usually online), and will undertake regular professional development in the field of research ethics.
The Research Coordinator processes student timesheets, purchase orders, and reimbursements received from faculty members (providing advice and support when required), and liaises with Financial Services to ensure that all grant-related budgetary activities are documented and dealt with appropriately. The Research Coordinator organizes and maintains both electronic and paper file management on behalf of the ORS and acts as the first point of contact for faculty, staff, and the wider community in relation to the work of the ORS.

The Research Coordinator organizes faculty book launches and provides high-level support for the Student Research and Ideas Fair. The position also involves working with Communications to ensure that the ORS website is up to date. The Research Coordinator position requires a high level of discretion and professionalism regarding all files and email correspondence relating to the work of the ORS and REB.
Position Type:  Temporary, Full-Time Research Coordinator
Term:  October 2026 - September 2027
Hours of Work:  Full-Time (25 hours per week)
Classification:  Band 4
Closing Date:  October 29, 2026
Qualifications   A minimum of two years of administrative support experience in a professional, automated office environment.
The minimum educational requirement is completion of a Bachelor's degree or equivalent.
Initiative and ability to organize, complete work assignments, and work independently with a high level of attention to detail.
Demonstrated knowledge of research ethics, research data management, and/or open access.

Demonstrated proficiency using the Microsoft 365 suite (Word, Excel, PowerPoint, SharePoint, Outlook, Teams), Study Steward, Adobe Connect, Adobe Acrobat X Pro, File Maker Pro, Zoom, Doodle polls, and the ability to develop proficiency with other systems and software programs.
Excellent communication (verbal and written), organizational, and interpersonal skills; professional manner, and ability to proceed in confidential situations.
Knowledge of administrative best practices and processes.
Experience in Library and Information Sciences would be an asset.
Responsibilities   Provides support to the Associate Vice-President (Research) in the management of the General Research Fund and other ORS budgets by tracking expenditures and reporting back to stakeholders (AVPR, SRC, and other groups with ORS monitored budgets) and coordinating REB approval before release of funds.
Administers internal grant competition process using software to create, distribute, accept, process, and track all internal grant applications, managing files on shared drives, and updating online application forms. Monitors related online content for…