Admin Assistant II Job Fremont area,California USA,Administrative/Clerical

About On Lok PACE

We are a non‑profit committed to our participants.

Dedicated to The Care of Elders: PACE (Program of All‑Inclusive Care for the Elderly) was developed to answer the many problems around caring for frail seniors. The PACE model is centered on the belief that it is better for the well‑being of seniors with chronic care needs and their families to be served in their community whenever possible.

Seniors, their family members, and caregivers face many issues, including transportation to appointments, management of medications, coordination of medical care from different specialists, lack of social interaction, and ability to stay alone Lok PACE participants receive in‑home care services and transportation to a On Lok PACE center for primary medical care, social and recreational activities, and other senior care services.

We understand the importance of a system that works together. Your expertise, drive and passion can help us carry out our mission to improve lives and advance healthcare.

Position Summary

Under supervision of Program Manager or designee, the Administrative Assistant II is responsible for achieving specified administrative objectives and performing a broad range of administrative and clerical duties.

Duties / Responsibilities

Assists the Program Manager with administrative and clerical support.

Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.

Maintains and updates team calendar via Outlook and/or hard copy calendar to meet targeted dates (i.e. specific training, new intakes tracking).

Acts as a liaison with other departments and outside agencies as instructed. Handles sensitive and non‑routine information in a confidential manner.

Prepares and receives internal/external correspondences.

Maintains and updates database, files, and record systems. Retrieves information from files when needed.

Researches and prepares for meetings, presentations, reports, and take accurate minutes of meetings.

Supports the center with payroll entry as needed.

Assists with maintaining supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies; verifying receipt of supplies as needed.

Assists with covering reception, telephone, mail distribution, and appointment scheduling as needed.

May assist with the development of Administrative Assistant I's by providing information, education, educational opportunities and experiential growth opportunities.

All other reasonably related jobs as assigned.

Qualifications (knowledge, skills, abilities)

Three years of administrative support experience preferred.

Two years of college preferred.

Proficiency in general office equipment.

Proficient in MS Office Suite.

Strong organizational skills and ability to multitask.

Strong verbal and written communication skills.

Must work well in a fast‑paced environment.

Ability to work both independently and with a team.

On Lok's Employee Benefits (eligible for any position for 20 hr/wk or more)

Medical, Dental, and Vision coverage
Retirement Savings Plan 403(b) and Term Life/AD&D Insurance
Flexible Spending Account, Commuter Checks, MLA scholarships, Employee Assistance Program (EAP)
Pet Insurance and additional discounts
Holidays (10 per year), vacation time, sick leave, and long‑term disability insurance

Your final compensation offer will be determined based on factors such as skills, experience, education, and licenses/certifications. The pay range is expressed as an hourly rate regardless of FLSA status. Exempt positions are paid salaried and are not subject to overtime.

Pursuant to the San Francisco Fair Chance Ordinance, and state and federal laws (including federal PACE requirements at 42 CFR 460.64(a); 460.68(a), we will consider for employment qualified applicants with arrest and conviction records.

On Lok is an equal opportunity employer committed to a diverse and inclusive workforce. All applicants will receive consideration for employment without regard to sex (including pregnancy), race, religion, color, gender, gender identity, gender expression, sexual orientation, national origin, ancestry, disability, medical condition, genetic information, marital status, age, military or veteran status, or any other legally protected status.

If you require reasonable accommodation to participate in the job application or interview process, to perform essential job functions and/or to receive other terms, privileges or benefits of employment please contact recruitment.

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